Administrative Assistant, Construction Compliance
Overview
You will own compliance data verification for a general contractor in Ramsey, NJ, tracking certified payroll from subcontractors and maintaining certifications. You'll work with the Compliance Team, coordinating with subcontractors, architects, and site superintendents. This role stands out for its focus on Davis-Bacon compliance and insurance tracking, using Timberline and Elation daily.
What You'll Do7
- 1Verify certified payroll data from subcontractors to ensure compliance with Davis-Bacon requirements.
- 2Maintain the subcontractor contact database and certification records, updating entries as changes occur.
- 3Track department calendar of regulatory submissions, flagging deadlines to keep the team on schedule.
- 4Enter subcontractor Certificates of Insurance into the accounting system and follow up to secure them before work starts.
- 5Assist renewing business licenses and registrations, coordinating with local building departments as needed.
- 6Communicate with subcontractors, architects, owners, and site superintendents to resolve compliance gaps.
- 7Support data entry, filing, printing, and copying tasks to keep daily operations running smoothly.
Requirements8
- 11-3 years experience in a construction company, highly preferred.
- 2Experience with certified payroll or insurance policy review preferred.
- 3Proficiency with Timberline and Elation a plus.
- 4Strong verbal and written communication skills.
- 5Highly organized with strict attention to detail.
- 6Ability to make timely and sound decisions.
- 7Ability to work independently and as part of a team.
- 8Customer service focus and deadline-driven work ethic.
Salary Insight
$60 - $68k per year
Location
Required Skills
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