Facilities Rental Coordinator
Overview
Own all facility rentals at the Nancy Watten Event and Technology Center, a premier district venue. Coordinate every detail from first inquiry to final invoice, ensuring events run without disrupting school operations. Work with renters, contractors, sponsors, community partners, and staff across all CFBISD departments. This role shapes the public experience of the center, so you will bring strong event management skills and a knack for problem-solving. The position requires flexible hours, including nights and weekends, and offers a chance to showcase the district's state-of-the-art A/V systems.
What You'll Do10
- 1Schedule and administer all facility rentals, from initial request to post-event follow-up, using Microsoft Excel to track bookings and payments.
- 2Coordinate with renters, contractors, and internal departments to ensure every event meets client expectations and district policies.
- 3Develop and enforce safety protocols for visitors, staff, and property, following all CFBISD guidelines during event setup and execution.
- 4Manage rental communication, including event details, modifications, and questions, keeping all CFBISD departments informed of schedule updates.
- 5Process rental applications and invoices, verifying accuracy and ensuring payments are collected within budget.
- 6Create pre-rental packages and rental guides in collaboration with the Communications department to set clear expectations.
- 7Publish event listings and maintain an updated schedule for internal departments to coordinate resources.
- 8Support the development of special event policies and promotional materials, including website and social media content.
- 9Operate Crestron and Extron A/V presentation platforms during events, troubleshooting issues as needed.
- 10Work nights, weekends, and holidays as events require, and travel within the district for on-site coordination.
Requirements9
- 1Bachelor's degree in hospitality, events management, communications, public relations, marketing, or a related field preferred.
- 22+ years experience developing, organizing, and executing large-scale initiatives.
- 3A valid Texas Driver's License and reliable transportation for local travel.
- 4Intermediate to advanced Microsoft Excel skills, including data manipulation and reporting.
- 5Proficiency with Microsoft Office and the internet for daily tasks.
- 6Experience with Crestron and Extron control systems for A/V presentations.
- 7Strong negotiation and problem-solving skills to handle vendor and client issues.
- 8Excellent written and oral communication for clear interactions with diverse groups.
- 9Ability to work flexible hours, including nights and weekends, and adapt to changing schedules.
Salary Insight
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