Executive Assistant to CEO Job in Phoenix, AZ
Overview
You will own executive operations for a $500M+ company with 1,500 employees across 13 states, working directly with the CEO. This role is not task-based: you will drive execution, manage priorities, and eliminate friction across leadership. You will coordinate communication among executive leadership, branch teams, and external partners, and plan corporate events and leadership meetings. You will also manage the monthly reporting cadence and ensure action items move to completion. What sets this apart is the growth path: you will learn the business at a high level and can advance toward Chief of Staff.
What You'll Do8
- 1Drive CEO priorities by tracking follow-ups and key initiatives across the organization.
- 2Coordinate communication among executive leadership, branch teams, and external partners.
- 3Plan and execute corporate events, leadership meetings, and company gatherings.
- 4Support travel for the CEO and attend key events or meetings when needed.
- 5Manage the monthly reporting cadence and ensure executive deliverables are completed on time.
- 6Track action items from meetings and drive follow-through across teams.
- 7Identify and implement process improvements to increase organizational effectiveness.
- 8Take ownership of key initiatives and events within the first 90 days.
Requirements8
- 13+ years supporting C-level executives in a high-growth environment.
- 2Proven ability to manage complex calendars, travel, and event logistics.
- 3Strong project management skills with a track record of driving cross-functional follow-ups.
- 4Excellent written and verbal communication with executive-level stakeholders.
- 5Ability to handle ambiguity and make decisions without constant direction.
- 6High ownership mentality with relentless follow-through on action items.
- 7Flexibility to work longer hours during month-end reporting cycles.
- 8Occasional travel required for corporate events and meetings.
Salary Insight
Salary not disclosed in listing
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
System One
VerifiedExecutive Assistant, Contract - Tempe AZ
Own all administrative and clerical support at the Tempe, AZ site, acting as the primary contact for visitors and staff. Serve leadership and the facilities team across Microsoft Office, Teams, and Concur expense reporting. Manage calendars, travel, events, and intercompany mail in a 3-month contract role. This position offers direct exposure to executive operations and event coordination. Work onsite 30 hours per week, with flexibility in schedule.
Robert Half
VerifiedExecutive Assistant, C-Suite Support & Travel Coordination
You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.
Atlantic Tech LLC
VerifiedExecutive Assistant, Administrative & Personal Affairs
Own the operational engine for a senior executive at Atlantic Tech LLC, orchestrating corporate calendars, travel, and personal affairs with full autonomy. You will manage multi-entity support across US and international ventures, handling high-stakes coordination from private aviation to event logistics. With 5+ years of experience in executive support, you will serve as a trusted gatekeeper and problem-solver. This role stands apart through its blend of corporate and personal responsibilities, demanding absolute discretion and proactive decision-making.
Steele Recruiting
VerifiedSenior Executive Assistant to CEO, Construction Consulting
As Senior Executive Assistant, you own the CEO's calendar, inbox, and priorities at Preston Design & Construction Consulting, a woman-owned firm managing high-end projects. You partner with a small, tight-knit team and report directly to the CEO. This new role lets you shape executive support in a growing company, blending admin precision with proactive coordination. You'll manage travel, meetings, and confidential initiatives while keeping the CEO focused on leadership.
Employment Therapy Online
VerifiedBusiness Office Coordinator - Phoenix Financial Advisory
We seek a dedicated Business Office Coordinator to lead operations for a top-rated financial planning practice in Chandler. This full-time role supports a senior advisor by managing day-to-day tasks and ensuring seamless client interactions. The ideal candidate thrives in a fast-paced environment and enjoys mentoring emerging talent within a collaborative setting.
CXApp US, Inc.
VerifiedExecutive Chief of Staff & Executive Administrator CXAI
The Executive Chief of Staff & Executive Administrator at CXAI will directly support the CEO by managing calendars and ensuring productive engagements. This role drives strategic partnership and operational excellence while acting as a trusted advisor. The ideal candidate thrives in a fast-paced environment and delivers measurable results.