Executive Chief of Staff & Executive Administrator CXAI
Overview
The Executive Chief of Staff & Executive Administrator at CXAI will directly support the CEO by managing calendars and ensuring productive engagements. This role drives strategic partnership and operational excellence while acting as a trusted advisor. The ideal candidate thrives in a fast-paced environment and delivers measurable results.
What You'll Do19
- 1Manage and optimize the CEO’s calendar travel workflow and daily operations
- 2Act as the CEO’s gatekeeper prioritizing meetings and communications
- 3Prepare briefing documents agendas and executive summaries
- 4Maintain proactive oversight of the CEO’s commitments and strategic goals
- 5Serve as a strategic partner providing insight and pattern recognition
- 6Anticipate issues risks and opportunities ahead of time
- 7Participate in meetings capturing insights and driving actions
- 8Drive alignment across product AI engineering sales finance and operations
- 9Track key initiatives and ensure accountability across executive team
- 10Lead or support cross-company projects requiring CEO visibility
- 11Strengthen internal communication flow between CEO’s office and organization
- 12Support board meetings investor relations and executive offsites
- 13Draft communications including internal memos updates emails and summaries
- 14Prepare content for presentations keynotes and industry conversations
- 15Maintain clarity professionalism and impact in all CEO interactions
- 16Coordinate AI innovation tracking with product engineering leadership
- 17Operate in fast-moving tech environments handling sensitive information
- 18Demonstrate exceptional writing communication and executive presence skills
- 19Show strong judgment integrity and ability to manage confidential matters
Requirements11
- 15+ years building ETL pipelines with Spark and Airflow
- 23-5 seasons leading cross-functional teams in tech environments
- 35+ years supporting senior executives including CEOs and founders
- 4High judgment integrity and ability to handle sensitive information
- 5Strong organization prioritization and follow-through skills
- 6Exceptional writing communication and executive briefing abilities
- 7Proven ability to synthesize complex information quickly
- 8Calming under pressure and consistently two steps ahead
- 9Discreet highly reliable trusted with confidential matters
- 10Natural systems-builder bringing structure to fast-paced settings
- 11Sharp thoughtful partnerable with high-performance CEOs
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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