Executive Assistant Oxeon New York Remote
Overview
The Executive Assistant (EA) is the ultimate operational anchor and strategic gatekeeper for our CEO at Oxeon. This role converts high-level vision into structured systems and repeatable workflows while protecting the CEO’s focus. It extends beyond traditional admin to support cross-office coverage, event execution, and platform effectiveness with a CEO+ mindset.
What You'll Do11
- 1Proactively manage and safeguard the CEO’s focus blocks across Board and Committee calendars to maximize executive market impact
- 2Intercept and filter incoming requests across Slack email and meeting inquiries to relieve the CEO from routine pings
- 3Serve as a discreet vault holding sensitive information and using C-suite access solely for operational leverage
- 4Capture rapid executive vision and translate it into concrete action items structured workflows and cross-team knowledge sharing
- 5Attend key leadership meetings to track commitments drive readouts and ensure follow-ups complete
- 6Act as a trusted partner who respectsfully pushes back against schedule overloads or competing demands
- 7Drive seamless execution for conferences panels industry sponsorships and key executive engagements
- 8Own real-time data integrity within RecruiterFlow (CRM) tracking pipelines and logging interactions
- 9Maintain zero high-priority calendar conflicts and preserve strategic focus blocks aligned with executive goals
- 10Ensure 100% accountability on action items from leadership meetings converting direction into shared knowledge
- 11Execute zero major errors across high-profile external conferences and board/committee commitments
Requirements13
- 15+ years building ETL pipelines with Spark and Airflow
- 23-5 seasons leading cross-functional teams in high-growth environments
- 3CPC Card certification preferred
- 4BCBA credential valued
- 5AWS Certified relevant experience
- 6Google Workspace advanced proficiency
- 7Slack mastery
- 8Rippling expertise for HRIS and expenses management
- 9RecruiterFlow (CRM) absolute requirement for data entry and mining
- 10Strong preference for startup or agency background
- 11Prior experience supporting executives for C-suite dynamics understanding
- 12Genuine healthcare industry interest demonstrated
- 13Ability to rapidly learn and master new enterprise platforms
Salary Insight
$100 - $121k per year
Location
Required Skills
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