Executive Assistant, Calendar & Office Ops for Creative Studio

Executive Assistant to the CEO responsible for strategic support, calendar management, travel coordination, and executive gatekeeping for a fast-scaling security company. You will coordinate across the executive team, anticipate needs, and ensure seamless execution of priorities in a high-trust environment. This role sits on-site in NYC three days a week and may require occasional after-hours availability. You will partner with the CEO to enable focus on vision and growth while maintaining discretion and professionalism.

Own the administrative backbone of a creative brand cultivator in Los Angeles, coordinating schedules, correspondence, and office operations for a team of designers and developers. You will manage the flow of communication across text, email, and Telegram, and keep the office running smoothly for leadership and clients. The role sits at the center of daily operations, reporting directly to the operations lead and supporting a fast-growing team that handles merch, design, and web projects. Your work directly enables the team to focus on creative execution, making you a key driver of internal efficiency. This position offers hands-on exposure to multiple business functions, from event planning to bookkeeping, with room to grow into a higher-level operations role.

Talent Software Services, Inc

Verified

1d agoAustin, Texasfull-time

Own the executive's calendar, travel, and communications as the central gatekeeper in Austin, Texas. Coordinate complex meetings, screen calls, and resolve inquiries that shape the leader's day. Track operational data in a database and turn it into PowerPoint presentations. This role stands apart with direct exposure to C-level decision-making and cross-functional coordination.

Robert Half

Verified

2d agoDenver, Coloradocontract

You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.

Own the operational engine for a senior executive at Atlantic Tech LLC, orchestrating corporate calendars, travel, and personal affairs with full autonomy. You will manage multi-entity support across US and international ventures, handling high-stakes coordination from private aviation to event logistics. With 5+ years of experience in executive support, you will serve as a trusted gatekeeper and problem-solver. This role stands apart through its blend of corporate and personal responsibilities, demanding absolute discretion and proactive decision-making.

You will own the calendar, projects, and content engine for a law firm founder, CEO, professor, and podcast host. This role combines executive support for a high-stakes legal practice with public brand building across LinkedIn, Instagram, YouTube, and podcast channels. You will coordinate a complex schedule, manage travel, handle confidential matters, and drive a weekly content cadence. The position demands discretion, initiative, and a creative edge in short-form video and social storytelling.