Event Coordinator, Non-Profit & Onsite Events in LA
Overview
Own the planning and execution of large on-site educational symposiums in a fast-paced non-profit setting. You will support scheduling, calendar coordination, and meeting documentation while coordinating events for hospital and medical community audiences. This role blends event management with administrative coordination and offers exposure to high-impact programs. What makes this role different is hands-on event logistics, guest experience, and cross-functional collaboration in a mission-driven environment.
What You'll Do7
- 1Build on-site symposiums for 200 to 400 attendees, ensuring smooth execution during regular business hours
- 2Design and coordinate logistics from prep through day-of support including vendor communication, catering, room setup, and attendee flow
- 3Serve as primary point of contact for external partners and event suppliers to confirm timelines and operational details
- 4Ship administrative support by organizing meetings, maintaining leadership calendars, and documenting key discussion points and follow-up items
- 5Create event materials and simple promotional pieces using Canva to support communications and themed program needs
- 6Welcome guests, assist with check-in activities, and provide on-site support to help visitors navigate event activities
- 7Track multiple moving parts across concurrent projects while maintaining accurate details, deadlines, and event documentation
Requirements7
- 1Prior experience supporting events, conferences, symposiums, or similar large-scale gatherings
- 2Strong administrative coordination skills, including scheduling, calendar management, and meeting note preparation
- 3Ability to manage on-site event operations and provide a high level of service to guests and visitors
- 4Proficiency with Canva for creating flyers and other basic event-related materials
- 5Exceptional organizational ability with a sharp eye for accuracy and follow-through
- 6Comfortable coordinating with vendors, catering teams, and internal stakeholders to keep event plans on track
- 7Strong communication skills and the ability to work effectively in a structured, detail-driven environment
Salary Insight
$46 - $54k per year
Location
Required Skills
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