Construction Field Clerk
Overview
Own project documentation and compliance for multi-state construction operations at Harper Brothers Construction. Use Excel and Microsoft Office to track RFIs, submittals, and vendor records. Support field teams in Texas, New Mexico, and Colorado. This role drives organized, compliant, and on-schedule project execution.
What You'll Do16
- 1Track and maintain project RFIs, submittals, and related documentation using spreadsheets and tracking tools.
- 2Coordinate communication with vendors, subcontractors, and project teams regarding RFIs, submittals, and requirements.
- 3Assist with invoice processing and review, ensuring accurate and complete documentation.
- 4Support 811 utility coordination and maintain associated records.
- 5Draft and process Purchase Orders (POs) and Subcontract/Labor Agreements (SLs) throughout the project lifecycle.
- 6Develop and maintain quantity, agreement, and material tracking spreadsheets.
- 7Monitor vendor compliance including MPL and Gold Star documentation, material sourcing records, and Form 2806 requirements.
- 8Assist with subcontract approval processes, including document collection and preparation.
- 9Obtain, organize, and track vendor and subcontractor quotes.
- 10Coordinate job site photo documentation and project files.
- 11Track and coordinate in-house safety training records and compliance requirements.
- 12Prepare and process employee expense reports and supporting documentation.
- 13Submit and track equipment move and rental requests.
- 14Support field office and trailer setup, including ordering supplies and equipment.
- 15Coordinate telecommunications and administrative support, including company phone setup.
- 16Assist with utility coordination including water meter applications, permits, and bore/hot tap requests.
Requirements10
- 11-3 years of construction administration, project support, or office coordination experience.
- 2High school diploma or GED; Associate degree in Business, Construction Management, or related field preferred.
- 3Working knowledge of construction documentation and subcontractor coordination.
- 4Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
- 5Strong organizational skills to manage multiple priorities and deadlines.
- 6Excellent attention to detail and accuracy in recordkeeping.
- 7Effective communication and customer service skills with field personnel and vendors.
- 8Ability to maintain confidential information and exercise sound judgment.
- 9Proactive mindset with a sense of urgency and ownership.
- 10Team-oriented approach with commitment to quality and safety.
Salary Insight
$46 - $52k per year
Location
Required Skills
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