Business Operations Analyst, Executive Support & Pentagon Operations
Overview
You will own executive support for senior leaders (SES-level) at the Pentagon, synchronizing daily operations, travel, and high-level briefings for OUSW Personal and Readiness. You will work within a tight-knit team of Military Assistants and Directors, managing complex calendars and deconflicting priorities in a secure SCIF environment. This role demands precision with MS Office, DTS, CATMS, and ETMS2 to drive front-office excellence. You will stand out by handling Top Secret documents with discretion and enabling seamless command decisions.
What You'll Do9
- 1Synchronize near-term, daily, and weekly support for senior leaders, managing operations updates and inter-department action coordination.
- 2Draft and edit executive-level correspondence, talking points, and memos with Word and PowerPoint, ensuring error-free output.
- 3Manage and deconflict complex calendars for 1-star to 3-star executives, prioritizing meetings and deadlines with Outlook.
- 4Coordinate SES travel via DTS and ETMS2, preparing documentation and ensuring compliance.
- 5Proof and prepare Read-Ahead (RAH) documents and briefing materials for high-level meetings, using Excel for data tracking.
- 6Liaise with VIP support and IT for VTC, SIPR, Teams, and Zoom setups in conference rooms.
- 7Track and prioritize incoming taskers in CATMS, monitoring deadlines and facilitating interdepartmental completion.
- 8Handle secure distribution of Top Secret documents within SCIF environments, maintaining logs and clearance verifications.
- 9Escort high-level visitors, enforcing security protocols and access control.
Requirements7
- 1Active Top Secret Clearance required.
- 2Bachelor's Degree or 4+ years relevant experience in lieu of degree.
- 33+ years providing administrative support to SES Military Office, Government Offices, or Federal Agencies.
- 4Experience with DTS, CATMS, TMT, or ETMS2.
- 5Proficiency in MS Office suite: Word, Excel, PowerPoint, Outlook.
- 6Skilled in managing phone systems and basic office equipment.
- 7Ability to assemble and maintain high-volume documents and physical files with accuracy.
Salary Insight
Salary not disclosed in listing
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Technical And Project Engineering
VerifiedBusiness Operations Analyst, Defense & Security
Own business operations support for the Defense Counterintelligence and Security Agency (DCSA) Regional Headquarters, Field Offices, and Directorates. Manage office functions, track critical data, and ensure compliance with DoD policies. Collaborate with leadership and staff to reduce management burden. This role offers direct exposure to classified information handling and mission-critical security operations.
02 CACI, INC.-FEDERAL
VerifiedOperations Analyst, Navy Executive Support
Operations Analyst who owns the daily operations for a 2-star Admiral and the Executive Director of the Carrier Front Office. You will manage calendars, coordinate travel, and prepare high-level correspondence for a senior military leadership team within the Department of the Navy. Your work directly enables the Admiral's mission priorities and ensures seamless communication across Navy, DoN, and DoW stakeholders. This role demands sharp judgment, discretion, and a strong grasp of Navy protocol.
Applied Research Solutions
VerifiedExecutive Assistant, DoD/USAF Program Support
Own executive operations for a senior Air Force Program Executive Office (PEO) leadership team, managing calendars, taskers, and classified engagements in a cleared DoD environment. Coordinate daily with the PEO and Deputy PEO, plus Organization Senior Functional (OSF) leadership, across multiple concurrent mission priorities. Drive process improvements and administrative standards that keep executive workflows efficient and compliant. This role anchors high-visibility senior-level briefings, distinguished visitor events, and classified meetings where precision and discretion are non-negotiable. Thrive in a mission-focused setting with a team recognized as a Best Places to Work nominee since 2020.
Universal Technical Resource Services, Inc.
VerifiedSenior Program Analyst
Senior Program Analyst at Universal Technical Resource Services, Inc. leads complex organizational initiatives focusing on data-driven decision-making. This role involves analyzing performance metrics mitigating risks managing budgets developing policies improving efficiency mentoring staff interfacing with senior leadership delivering executive briefings. Located in Arlington Virginia.
SAIC
VerifiedOffice Manager SAIC Washington DC
The Office Manager will lead operational administration for the Office of the Under Secretary of War for Research and Engineering (OUSW(R&E)) at SAIC. This full-time onsite role requires a Secret clearance and involves managing facilities coordination and administrative functions. The ideal candidate is proactive detail-oriented and skilled in office workflow management and cross-functional communication.
02 CACI, INC.-FEDERAL
VerifiedOperations Analyst CACI Federal Security Clearance
CACI seeks an Operations Analyst to support an Army Acquisition Product Office at Fort Belvoir VA. This full-time regular position requires Secret clearance and offers up to 10% local travel. The role involves administrative duties program office support and coordination of organizational events. Candidates will manage travel authorizations and prepare official correspondence while leading PdM and DdM calendar reviews.