Executive Assistant, DoD/USAF Program Support
Overview
Own executive operations for a senior Air Force Program Executive Office (PEO) leadership team, managing calendars, taskers, and classified engagements in a cleared DoD environment. Coordinate daily with the PEO and Deputy PEO, plus Organization Senior Functional (OSF) leadership, across multiple concurrent mission priorities. Drive process improvements and administrative standards that keep executive workflows efficient and compliant. This role anchors high-visibility senior-level briefings, distinguished visitor events, and classified meetings where precision and discretion are non-negotiable. Thrive in a mission-focused setting with a team recognized as a Best Places to Work nominee since 2020.
What You'll Do10
- 1Manage daily executive calendars for the PEO and Deputy PEO, scheduling meetings, prioritizing tasks, and coordinating staff actions.
- 2Track and drive executive taskers, documentation, and staff packages to timely completion with full leadership visibility.
- 3Coordinate classified meetings, senior-level engagements, distinguished visitor events, and executive briefings with strict adherence to security protocols.
- 4Prepare, review, and maintain reports, charts, correspondence, presentations, and other executive-level documentation.
- 5Support travel coordination using the Defense Travel System (DTS) for authorizations and arrangements.
- 6Apply Microsoft Office and DAF365 to complete standard and complex administrative assignments.
- 7Develop and improve executive office processes, workflows, procedures, and administrative standards to boost efficiency.
- 8Coordinate project activities, monitor deadlines, and provide status updates to leadership.
- 9Administer document review, approval, and executive signature cycles for critical correspondence.
- 10Provide administrative oversight to clerical and program support staff within the executive office.
Requirements10
- 13+ years providing executive administrative support in a government, military, or DoD contractor environment.
- 2Active DoD security clearance required.
- 3Must be a US citizen.
- 4Strong organizational skills with ability to manage multiple priorities and deadlines.
- 5Excellent written and verbal communication skills with experience supporting senior leadership.
- 6Experience with Microsoft Office Suite, collaboration tools, and web-based government systems.
- 7Ability to handle sensitive information and support classified activities per established procedures.
- 8Experience supporting Air Force Program Executive Offices (PEO), senior military leaders, or government executives preferred.
- 9Experience with DTS, DAF365, and DoD administrative processes preferred.
- 10Familiarity with DoD workflows, staff packages, and government correspondence processes preferred.
Salary Insight
$110 - $125k per year
Location
Required Skills
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