Brokerage Coordinator, CRM & Marketing Support
Overview
Own the brokerage support lifecycle from pursuit to deal closure at scale within a Houston-based, on-site contract role. You will manage CRM data, coordinate marketing collateral, and align across Marketing, Research, and Finance to drive client-facing materials. This position offers cross-functional exposure and a path to impact revenue processing by enabling fee-earners and internal teams.
What You'll Do10
- 1Build and maintain brokerage databases ensuring accurate listing information and rates
- 2Coordinate with Marketing and Design teams to produce pitches, proposals, and collateral on schedule
- 3Support fee-earners by gathering data, preparing documentation, and coordinating transaction-related activities
- 4Manage CRM data entry, deal tracking, and conflict research to support accurate reporting
- 5Schedule client meetings, tours, and vendor logistics including catering and space reservations
- 6Update internal listing databases and third-party sites for consistency across platforms
- 7Prepare deal sheets and packages for Revenue Accounting and fee-earner review
- 8Review and refine pitch content in collaboration with Marketing, Research, and Legal
- 9Notify stakeholders of events and conferences and manage registrations
- 10Assist with data requests and reporting calendars to ensure timely delivery of materials
Requirements10
- 1Bachelor’s degree
- 22–4 years of experience in brokerage, sales, or administrative support
- 3Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- 4Proficiency in Adobe Pro and Adobe Sign for document creation and e-signatures
- 5Proficiency in Adobe InDesign for marketing materials layout
- 6Strong written and verbal communication skills
- 7Ability to multitask, prioritize, and manage deadlines in a dynamic environment
- 8Solid experience with CRM systems, databases, and office technology
- 9Experience supporting brokerage or sales professionals with pitches, proposals, and property tours
- 10Familiarity with redlining and reviewing documents for accuracy
Salary Insight
$38 - $42k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
TORP Group
VerifiedAdministrative Coordinator Commercial RE Brokerage
Support Brokerage Teams for commercial real estate in Houston. Temporary role requiring strong admin skills and familiarity with real estate marketing.
CBRE
VerifiedSales Support Coordinator CBRE
Sales Support Coordinator at CBRE leads administrative support for sales professionals. This role owns documentation processing commission payments maintains brand messaging coordinates scheduling and supports website updates. It differs by focusing on data-driven reporting and client communication.
*US AMR-Jones Lang LaSalle Americas, Inc.
VerifiedSales Coordinator Brokerage Job at JLL San Jose
You will own day-to-day support for commercial real estate brokers, handling CRM data, CoStar listings, and marketing deliverables. You will partner with research, marketing, and finance teams to drive deal closures. 1-3 years of coordination experience in a fast-paced office is expected. This role stands out with exposure to all brokerage functions and a clear path to growth.
Colliers International Florida, LLC
VerifiedClient Services Lead - Commercial Real Estate
Own the daily operations of the Orlando client services team, coordinating brokers, managing transactions, and driving administrative excellence across multiple property types. Report directly to operational leadership, with a team of Client Services Coordinators to coach and guide. You'll balance high-volume deal support with strategic marketing and training initiatives, using Adobe Creative Suite and Microsoft Office to produce polished deliverables. This role stands apart for its dual focus on execution and team development, shaping how services are delivered in a top-tier commercial real estate firm.
The Georgie Smigel Group
VerifiedListing Coordinator, Real Estate Operations
You will own listing operations for a top-producing real estate team in Pittsburgh, handling data entry, compliance, and client communication. You will support agents directly, prepare listing packages, and manage listings in MLS and Brokermint. You will also cross-train with transaction coordinators, gaining exposure to the full transaction lifecycle. This role offers a flexible schedule and growth within a collaborative team.
Keyser
VerifiedMarketing Coordinator, Graphic Design & Content Support
This role supports marketing, client experience, content, and business development initiatives at a commercial real estate advisory firm. You will work alongside marketing and graphic design professionals to convert templates and content into finished materials. You will gain hands-on experience with in-house production, digital publishing, and client-facing materials in a collaborative, service-oriented environment. This is an entry-level role designed to develop practical marketing skills and expand responsibilities over time.