Assistant Corporate Secretary, Governance & Board Operations
Overview
Own governance administration for a public company board at scale across hybrid and in person settings. Partner with legal and executive teams to manage minutes, disclosures, and board materials. Drive onboarding, director education, and board portal technology governance. This role offers visibility across senior leadership and the opportunity to shape governance processes.
What You'll Do10
- 1Lead board and committee logistics for virtual, hybrid, and in person meetings and ensure timely distribution of materials via board portal technology
- 2Record, maintain, and manage minutes, action items, and governance documentation to support accurate corporate records
- 3Coordinate onboarding and ongoing education programs for directors and governance training
- 4Support annual self assessment processes for board and committees and assist with director compensation documentation
- 5Administer and optimize board portal systems and governance platforms and track regulatory deadlines and annual compliance requirements
- 6Prepare governance materials and board books, coordinating with internal teams and external counsel as needed
- 7Support subsidiary governance activities and ensure secure handling of sensitive governance information
- 8Coordinate governance records management including resolutions, written consents, charters, and policies
- 9Ensure compliance with securities regulations, stock exchange standards, and SEC reporting requirements
- 10Maintain strong director relations through clear communications and high-quality governance documentation
Requirements10
- 1Bachelor’s degree or equivalent experience
- 25+ years of experience supporting corporate governance, board administration, corporate secretariat functions, or corporate legal operations
- 3Strong understanding of corporate governance principles and board operations
- 4Exceptional organizational skills and attention to detail
- 5Ability to manage highly confidential and sensitive information
- 6Excellent written communication and document management skills
- 7Advanced proficiency with Microsoft Office and governance technology platforms
- 8Experience supporting a public company Board of Directors
- 9Experience with board portal systems such as Diligent, Boardvantage, or equivalent platforms
- 10Experience working within a corporate legal department
Salary Insight
$84 - $138k per year
Location
Required Skills
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