Administrative Coordinator, Healthcare Operations & Office Support
Overview
Own daily administrative operations and help ensure smooth workflows in a home health environment at scale. You will support callers, staff, and patients, keep schedules organized, and maintain accurate records in a fast-paced setting. This contract role emphasizes attention to detail, service-minded communication, and reliable coordination across teams. You will stand out by bringing strong calendar management, data accuracy, and a proactive approach to operational tasks.
What You'll Do10
- 1Build and manage incoming calls with professionalism and direct inquiries to the right teams
- 2Coordinate calendars, appointments, and meetings to optimize team availability
- 3Prepare documents, maintain organized records, and handle routine office tasks accurately
- 4Assist with scheduling activities related to home health services and align appointments with staff availability
- 5Monitor and update application-related information and administrative data for accuracy
- 6Use Microsoft Excel and other office tools to track information and generate basic reports
- 7Respond to questions and service requests in a courteous manner to promote patient and staff satisfaction
- 8Collaborate with internal team members to keep workflows organized and address scheduling conflicts
- 9Support ongoing administrative priorities with attention to detail and independent work in a fast-paced setting
- 10Maintain high levels of organization and professionalism in all administrative duties
Requirements7
- 1Previous experience in administrative support, coordination, or office operations
- 2Background working in home health, healthcare support, or a related service environment is preferred
- 3Demonstrated ability to handle inbound calls while maintaining professionalism and accuracy
- 4Strong calendar management and scheduling skills with the ability to balance multiple priorities
- 5Proficiency in Microsoft Excel and comfort with administrative or application management tools
- 6Excellent written and verbal communication skills with a strong customer service mindset
- 7High level of organization, attention to detail, and ability to work independently in a fast-paced setting
Salary Insight
$42 - $46k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Best Choice Home Health Care
VerifiedOffice Coordinator, Home Health Agency Scheduling
You will own daily administrative operations for a home health agency with 30+ active patients, coordinating aide and nurse schedules while ensuring compliance with home health care rules. You will act as the central hub between case managers, field staff, and family members, managing patient charts, EVV data, and 485 forms. This role directly impacts patient care continuity by keeping schedules accurate and communication seamless. You will also support the aide hiring process and patient intake, making you essential to the team's daily function.
Prestige Home Health Care LLC
VerifiedOffice Help, Healthcare Support & Front Office
Own front office operations in a healthcare setting with a focus on administrative support and patient experience at scale. Join a team in Phoenix that values compassion, organization, and collaboration. This role provides critical clerical, data entry, scheduling, and coordination to keep the office running smoothly and ensure compliant documentation.
KabaFusion
VerifiedAdministrative Assistant, Healthcare Operations
You will own clerical and operational support for the Specialty Intake Operations team at KabaFusion, a national home infusion provider serving patients in 40+ states. You will manage incoming calls, patient documentation, and cross-department communication to keep daily workflows moving. Working alongside managers and clinical staff, you will ensure accurate medical records and timely fax distribution. This role stands out for its direct impact on patient care and access to growth through learning programs.
confident Home Healthcare Services Inc
VerifiedOffice Assistant, Home Health Agency & Client Recruitment
You will own daily administrative operations for a growing home health agency, coordinating schedules and client records while building community relationships to attract new clients. You will work directly with caregivers and referral sources, supporting a team that prioritizes quality care. This role stands out for its dual focus on office management and client recruitment, making a direct impact on agency growth. You will use HomeCare HomeBase and Microsoft Office daily, with opportunities to develop new referral partnerships.
Equiliem
VerifiedExecutive Administrative Assistant, Healthcare
You will own executive-level administrative operations for a healthcare department in New York, coordinating calendars, meetings, and confidential documents for leadership. You will act as the central hub for internal communication, ensuring smooth workflow across clinical and administrative teams. This role requires 5+ years of administrative experience and mastery of Microsoft Office. You will thrive in a fast-paced clinical environment, managing competing priorities with discretion. This position offers direct exposure to quality management and accreditation processes within a regulated healthcare setting.
Washington Health Medical Group
VerifiedExecutive Assistant, Healthcare Admin Support
Serve as the primary administrative anchor for the COO, CMO, and CFO at Washington Health Medical Group, a growing healthcare organization. You will manage complex calendars, orchestrate physician contracts, and coordinate high-stakes projects like clinic transitions. Working directly with the executive team, you will own the Microsoft Office Suite workflows that keep operations running. This role offers the chance to shape administrative processes in a dynamic healthcare setting.