Administrative Associate III - Senior Admin Role at WesternU
Overview
The Administrative Associate III supports the Associate Vice Provost for Student Success and Student Life at Western University of Health Sciences. This role provides advanced administrative and operational support, handling communication scheduling meeting logistics executive support and cross-departmental coordination. The position involves managing about 10 percent of the Associate Vice Provost's duties while delivering designated administrative assistance. It requires strong organizational skills and the ability to thrive in a fast-paced environment.
What You'll Do10
- 1Coordinate administrative support functions across Student Success and Student Life departments including communication scheduling meeting logistics project tracking and records management
- 2Independently manage executive calendars prepare agendas and meeting minutes while supporting divisional initiatives
- 3Assist with financial processes budget tracking procurement and expense reporting through Concur systems
- 4Coordinate travel arrangements conference registrations and expense reimbursements
- 5Maintain confidential records and support divisional projects through detailed documentation and status reporting
- 6Serve as primary administrative liaison representing executive leadership during daily operations
- 7Prepare agendas and briefing materials for cabinet meetings and track follow-up items
- 8Organize events and support annual university activities such as Commencement and Welcome Week
- 9Monitor action items and reconcile procurement card transactions
- 10Provide logistical support for division events and assist with onboarding new staff
Requirements10
- 1Three to five years of progressive administrative support experience with proven ability to coordinate projects and meetings
- 2Experience using Microsoft Office Suite and enterprise systems like Banner or Qualtrics
- 3Proficiency in managing confidential information and handling sensitive data with discretion
- 4Strong calendar management organization and prioritization skills
- 5Ability to demonstrate commitment to university mission while delivering professional courteous service
- 6Experience in higher education student affairs or academic administration preferred
- 7Background in healthcare administration beneficial
- 8Excellent written communication and customer service abilities
- 9Demonstrated problem solving and judgment under pressure
- 10Physical ability to lift up to 25 pounds and perform routine office tasks
Salary Insight
$60 - $62k per year
Location
Required Skills
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