Administrative Assistant - Sales Support
Overview
You will support a busy sales team in New York, building client proposals and coordinating schedules. 5+ years of administrative experience and Microsoft Word, Excel, and Outlook proficiency are required. You will manage client communication, records, and payments. This contract-to-permanent role stands out for its direct impact on a seamless client experience.
What You'll Do9
- 1Build customized client proposals with the sales team, ensuring accuracy and clarity in each document.
- 2Respond to client emails and phone calls promptly, offering helpful information and maintaining high service standards.
- 3Coordinate calendars and appointments, organizing meetings and conference calls to keep schedules on track.
- 4Support customers through the service process by addressing questions and arranging visits.
- 5Update sales activity records, generate work orders, and manage administrative tasks.
- 6Organize customer files and database records for current, accessible, and accurate information.
- 7Process incoming payments and assist with account documentation.
- 8Share office updates during team check-ins and help resolve client concerns.
- 9Uphold service standards to deliver a detail-oriented and welcoming client experience.
Requirements8
- 15+ years in administrative support.
- 2Bachelor’s degree in Business, Management, English, Communications, Journalism, Literature, or related field.
- 3Proven experience producing proposals, reports, presentations, or business documents.
- 4Strong customer service background with professional communication.
- 5Advanced proficiency in Microsoft Word, Excel, and Outlook.
- 6Excellent written and verbal communication with strong attention to detail.
- 7Proven multitasking, organization, and time management in a fast-moving environment.
- 8Previous service-based industry experience preferred.
Salary Insight
$48 - $56k per year
Location
Required Skills
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