Administrative Assistant, NIH Support & Office Management
Overview
You'll run daily operations for the National Institutes of Dental and Craniofacial Research, coordinating programs and projects that keep the lab and office moving. You'll manage HR data in the ECHM HR database, process travel requests, and handle purchase requests. You'll work with a top-tier research team and report directly to senior staff. This role puts your organizational skills at the center of NIH operations, with clear policy guidelines and room to own processes. You'll gain frontline exposure to federal research administration and make a real impact on scientific progress.
What You'll Do10
- 1Coordinate day-to-day operations for assigned programs and projects, aligning schedules and resources with team goals in the first 90 days.
- 2Provide advanced administrative support for human resources, including managing personnel data in the ECHM HR database and assisting with official travel tasks.
- 3Manage office records with confidentiality and organization, updating files and logs to NIH standards.
- 4Arrange and set up meetings, including scheduling rooms, preparing materials, and confirming attendee availability.
- 5Enter purchase requests for lab and office supplies, tracking approvals and deliveries.
- 6Ensure compliance with NIH and NIDCR policies, rules, and procedures across all tasks.
- 7Assist in preparing the NBS CGE database and process government travel for staff, including bookings and reimbursements.
- 8Greet visitors, direct them to appropriate locations, and maintain a welcoming front desk.
- 9Develop and process documents for Professional Service Contracts, from drafts to final versions.
- 10Draft, format, and edit complex written documents, letters, memoranda, and email messages, ensuring clarity and accuracy.
Requirements9
- 1Associates degree in a related field; Bachelor's degree preferred.
- 23+ years of related administrative experience.
- 3Previous NIH experience strongly preferred.
- 4Proficiency in Microsoft Office Suite including MS Word, Excel, Outlook, and PowerPoint, plus internet research skills.
- 5Demonstrated ability to plan, organize, and prioritize work in an environment with multiple and conflicting demands, while maintaining confidentiality and handling sensitive matters diplomatically.
- 6Proven initiative and ability to work independently with minimal supervision.
- 7Excellent interpersonal skills with clear verbal and written communication, and a positive attitude.
- 8Close attention to detail with the ability to multi-task effectively.
- 9Exceptional organizational, leadership, analytical, and time management skills.
Salary Insight
$90 - $105k per year
Location
Required Skills
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