Administrative Assistant I - Construction Support
Overview
You will own clerical and administrative support for managers in Shared Services or a Region at Baker Concrete Construction, the nation’s leading specialty concrete contractor. You will manage filing, correspondence, invoices, and schedules, supporting teams on significant construction projects. You will work across diverse teams and handle sensitive materials with discretion. This role includes assisting with payroll, HR, and travel coordination, and offers a path for professional growth in a people-first environment.
What You'll Do10
- 1File, mail, fax, photocopy, and type correspondence daily.
- 2Maintain hard and electronic files, ensuring documents stay organized and accessible.
- 3Pull reports, bid bonds, and preconstruction documents for project teams.
- 4Code and track invoices, matching them to purchase orders and budgets.
- 5Support timekeeping, payroll, and HR functions as needed.
- 6Schedule appointments and update calendars for assigned managers.
- 7Coordinate travel arrangements for managers, including flights, hotels, and ground transport.
- 8Set up and coordinate meetings and conferences, including room booking and materials.
- 9Answer phones promptly, routing calls and taking messages professionally.
- 10Order and maintain office supplies, including kitchen and bathroom essentials, and assist with co-worker recognition activities like ordering flowers or sending cards.
Requirements10
- 1High School diploma or equivalent, or 2 years related experience.
- 2Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- 3Ability to write reports, business correspondence, and procedures.
- 4Strong reading comprehension for instructions, correspondence, and memos.
- 5Excellent verbal and written communication skills for one-on-one and small group interactions.
- 6Basic math skills: addition, subtraction, multiplication, division, fractions, and percentages.
- 7Strong customer service skills, with a team-oriented attitude.
- 8Ability to prioritize work and organize tasks effectively.
- 9Proven discretion in handling confidential materials and documents.
- 10Problem-solving skills using existing procedures and interpreting written, oral, diagram, or schedule instructions.
Salary Insight
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