Administrative Assistant, Food Service Ops & Scheduling

Provide administrative and organizational support to management and departments across a fast paced office. Manage records, correspondence, scheduling, and onboarding tasks while ensuring confidentiality and accuracy. Collaborate with vendors and internal teams to keep operations running smoothly and support company projects. This role offers in person work in Phoenix with growth potential in a small to mid sized administrative team.

The Senior Administrative Assistant supports department leadership and cross-functional teams, handling calendars, correspondence, reports, and travel logistics at scale. They coordinate scheduling across multiple projects, prepare and distribute documents, and manage expense reporting with attention to detail. This role requires strong organization, prioritization, and communication to keep complex workflows running smoothly. You’ll join a collaborative, growth-focused environment within a large mechanical and electrical contracting firm delivering high-profile data center, healthcare, and commercial projects.

You will own scheduling, documentation, and data management for a nationally recognized organization in Minneapolis. You'll coordinate calendars for a team of professionals, prepare meeting spaces, and manage electronic files with Microsoft Outlook and Word. You'll work independently, solve problems proactively, and ensure smooth daily operations. This role stands out for its direct hire status, onsite presence in Edina, and a competitive benefits package.

Own front-office operations for a Bronx school program, supporting the Program Director and staff. Manage visitor intake, phone screening, and daily clerical workflows. Coordinate with transportation and purchasing teams to keep operations running. Guide junior administrative staff and ensure accurate attendance records. This role anchors the school office and drives smooth day-to-day functioning.

Oversee executive administration for the Assistant Superintendent of Talent Acquisition and Engagement at a large Texas school district. Coordinate complex calendars, confidential records, budgets, and event logistics across recruitment, staffing, and employee engagement teams. Support a team of directors and managers with project tracking, purchasing, and board materials. This role anchors the district's talent initiatives, including the Teacher Incentive Allotment, and manages sensitive employee information. Your work directly impacts hiring and retention across the district.

Own and coordinate specialized administrative support for the department at scale across internal and external contacts. Work with schedules, reports, data systems, and front line customer service in a field and facility setting. You’ll engage in projects requiring independent research and coordination and support a range of office functions to enable department goals. This role combines administrative excellence with technical support and process improvement in a regulated environment.