Administrative Assistant Flex LTD
Overview
Flex is a diversified manufacturing partner that designs and delivers innovative products improving the world. Join our Austin headquarters team to grow while making an impact in a respectful inclusive collaborative environment. Apply now to create extraordinary results.
What You'll Do11
- 1Coordinate complex global calendars town halls and internal external meetings preparing agendas gathering materials capturing notes tracking action items managing logistics such as lunches dinners site tours
- 2Book global travel ensuring policy compliance cost documentation and visa requirements process expense reports and reconcile corporate credit cards
- 3Act as primary point of contact for team inquiries track PTO deliverables and project deadlines proactively send reminders and assist with communications
- 4Manage office needs supply inventory and employee onboarding logistics handle ad hoc administrative tasks as assigned
- 5Demonstrate strong organizational time management and communication skills
- 6Utilize Microsoft Office Outlook Teams Excel PowerPoint Zoom and AI tools
- 7Show attention to detail execute tasks excellently manage multiple priorities in a fast-paced environment
- 8Solve problems adapt professionally prioritize and anticipate needs stakeholder management and collaborative mindset
- 9Support leadership and cross functional teams ensure seamless execution across scheduling travel and communications
- 10Maintain confidentiality and uphold company values
- 11Drive efficiency through meticulous planning and proactive support
Requirements10
- 17–9 years of experience in administrative operations or coordination roles
- 2Bachelor’s degree or equivalent work experience
- 3Strong organizational time management and communication skills
- 4Proficiency in Microsoft Office Outlook Teams Excel PowerPoint
- 5Zoom and AI tools a plus
- 6Attention to detail execution excellence and ability to manage multiple priorities
- 7Problem-solving adaptability and professionalism
- 8Ability to prioritize and anticipate needs stakeholder management collaborative mindset
- 9Fast‑paced environment
- 10Relocation not eligible sponsorship unavailable
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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