Accounts Receivable Collections Specialist, HVAC B2B
Overview
Accounts Receivable Collections Specialist for a HVAC distributor in Medley, FL. Own the full collections cycle for 200+ commercial accounts, driving delinquency down and cash flow up. Work onsite with a tight-knit finance team, reporting to the AR Manager. This role stands out for its direct hire status and full benefits, plus the chance to master Sage and Macola ERP systems.
What You'll Do10
- 1Monitor AR aging reports to flag overdue accounts and prioritize follow-up.
- 2Call and email customers to collect outstanding payments, using Excel to track progress.
- 3Investigate and resolve billing disputes, payment discrepancies, and account issues directly with clients.
- 4Negotiate payment plans that align with company policies while preserving client relationships.
- 5Log every interaction and update account records in ERP systems like Sage or Macola.
- 6Process incoming payments and apply them correctly to open invoices.
- 7Reconcile customer accounts monthly to ensure balances are accurate and disputes are resolved.
- 8Collaborate with sales and service teams to clear obstacles that block payment.
- 9Generate weekly collection reports for management, highlighting trends and risks.
- 10Recommend accounts for escalation, legal action, or write-off when payment is unlikely.
Requirements8
- 11–3 years of experience in AR, collections, or accounting.
- 2Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
- 3Solid knowledge of accounts receivable processes and collection practices.
- 4Proficiency in Microsoft Office Suite, especially Excel for reporting.
- 5Hands-on experience with ERP systems like Sage or Macola.
- 6Commercial B2B collections experience preferred.
- 7Familiarity with credit laws and collection regulations preferred.
- 8Skilled in aging analysis and financial reporting.
Salary Insight
$52 - $56k per year
Location
Required Skills
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