Accounting Administrator Now CFO
Overview
Direct Hire Full Time Salary Onsite Monday Friday San Jose CA Team First Culture Opportunity Owner of Subcontractor Compliance and Billing Support Responsibilities Include Tracking Compliance Invoices and Documentation Package Assembly OneDrive Management and File Organization Administrative Support and Process Improvement Requirements 1-3 years proficiency in Microsoft Office OneDrive or SharePoint QuickBooks Online strong organization and attention to detail professional communication and multi tasking self starter with relevant experience
What You'll Do11
- 1Support subcontractor compliance audits by collecting verifying and organizing COIs W-9s licensing and agreements
- 2Track subcontractor compliance and renewal deadlines and follow up with subcontractors and internal teams
- 3Reconcile subcontractor invoices and billing against contracts and purchase orders flagging discrepancies
- 4Maintain and organize subcontractor compliance tracker and provide status updates before audits
- 5Assemble documentation packages for internal and external subcontractor audits
- 6Maintain OneDrive billing folders ensuring accurate filing labeling and current status
- 7Establish naming conventions and folder structures for easy retrieval
- 8Monitor billing folders for completeness follow up for missing documents and archive according to retention guidelines
- 9Support data entry file uploads and quality checks for billing records
- 10Compile billing documentation in response to client requests audits or management reports
- 11Assist with special projects ad hoc reporting and process improvement initiatives
Requirements12
- 1High school diploma required
- 21-3 years administrative accounting or bookkeeping support experience
- 3Proficiency in Microsoft Office especially Excel and file organization in OneDrive or SharePoint
- 4Experience with accounting software and ERP systems such as QuickBooks Online
- 5Strong organizational skills high attention to detail and accuracy
- 6Excellent written and verbal communication abilities
- 7Ability to manage multiple priorities and meet deadlines in a fast paced environment
- 8Self starter who works independently while following established processes
- 9Nice to have associate bachelor degree in accounting business or related field
- 10Experience with invoice review processes and labor hour tracking
- 11Background in moving storage logistics supply chain or facilities services
- 12Candidates who move forward will undergo technical evaluation
Salary Insight
$60 - $75k per year
Location
Required Skills
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