School Clerk (.500 FTE) Middle School - Portland Public Schools
Overview
You will be the welcoming face and operational hub at a Beaumont middle school, managing front-office flow for a diverse community of 500+ students, families, and staff. You own the visitor check-in process, attendance tracking, and daily administrative support, ensuring every interaction is clear, respectful, and secure. Working closely with the principal, secretary, and nurse, you’ll coordinate substitute coverage, medication administration, and first aid response. You’ll also guide families through school policies and procedures, using Synergy, Raptor, and Aesop to keep everything running. This role is ideal for someone who thrives on variety and genuine human connection, with a contract through the school year and a .500 FTE schedule.
What You'll Do9
- 1Build a welcoming front desk: greet each visitor, confirm they sign in via Raptor, and alert staff to any security concerns within the first 30 days.
- 2Own attendance for staff and students: record absences, manage substitute requests in Aesop, and sync reports with payroll by the second month.
- 3Serve as the first responder for parent and student questions by phone, email, or in person, triaging requests to counselors, administrators, or registrars.
- 4Scan and file all incoming documents (enrollment forms, medical records, permission slips) using Synergy and district drives, keeping digital and physical files current.
- 5Distribute mail and sort deliveries, coordinating with the front office team to ensure nothing gets lost.
- 6Review student and family documents for completeness, flagging missing items and guiding them through the next steps.
- 7Provide medication to students per approved nursing plans, and step in for first aid when the nurse is unavailable.
- 8Guide students through school policies and procedures, helping them navigate schedules, lost items, and office referrals.
- 9Support the school’s equity goals: model inclusive behaviors, attend DEI trainings, and apply a racial equity lens to every interaction.
Requirements10
- 11-2 years of front desk, customer service, or school office experience, preferably in a K-12 setting
- 2Proficiency with Microsoft Office Suite and Google Workspace, including email, calendars, and spreadsheets
- 3Experience with student information systems such as Synergy, Raptor, or PeopleSoft is a plus
- 4Ability to learn district software quickly, including attendance, visitor management, and substitute tracking tools
- 5Strong written and verbal communication, with active listening skills and calm de-escalation under pressure
- 6Demonstrated confidentiality, judgment, and tact when handling sensitive student and family information
- 7Knowledge of first-aid procedures; willingness to be certified in medication administration and CPR
- 8High school diploma or equivalent
- 9Bilingual Spanish fluency is a distinct advantage
- 10Commitment to racial equity and social justice in a school setting
Salary Insight
$21 - $26k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Performance Academies
VerifiedOffice Manager, Part-Time School Administration
You own the school office as the primary gatekeeper, managing student records, compliance audits, and daily operations for a K-8 charter school in Columbus. You coordinate with the Principal, EMIS Coordinator, and transportation departments to keep enrollment, attendance, and federal program data accurate. You create a welcoming front desk experience while handling sensitive documentation with discretion. This part-time role (7:30 AM to 12:00 PM) suits a detail-oriented professional who thrives on structure and student support.
Sheridan School District No. 2
VerifiedPrincipal Secretary SOAR Academy
Sheridan School District No. 2 seeks a Principal Secretary at SOAR Academy. This full-time non-exempt role supports the principal and manages office operations. The ideal candidate will lead secretarial services and foster community connections.
Clear Creek ISD
VerifiedSchool Office Clerk, Bilingual Front Desk (Clear Creek ISD)
You'll run the front desk for a busy school office, greeting students, parents, and staff in English and Spanish. You'll manage phones, visitor check-in, and clerical support for the administrative team. Working with the principal, counselors, and teachers, you'll keep files organized and communication flowing. This paraeducator role pays hourly for a 193-day school year.
IntelliSchool
VerifiedHigh School Secretary/Receptionist, Bilingual Spanish
You will own front-desk operations and student attendance tracking for IntelliSchool Metro Center, a supportive high school serving students who struggle in traditional settings. Working with a tight-knit team of educators and administrators, you'll manage a high-volume flow of visitors, calls, and schedules while maintaining a welcoming environment. Bilingual skills in Spanish and English are critical, as you'll interact daily with students, families, and staff. This role stands out for its direct impact on student success and the chance to collaborate with staff to create a safe and respectful learning atmosphere. You'll receive paid summer vacations, school-based holidays off, and $1,000 annual tuition reimbursement, supporting your growth in education.
Renton Technical College
VerifiedStudent Entry Specialist - Front Office Support
You will own front office operations for the Student Success Center at Renton Technical College, serving 10,000+ students and visitors annually. You will schedule advising appointments, answer phones, respond to emails, and connect students with the right resources. You will join a team of advisors and counselors dedicated to student success. This part-time role averages 16 hours per week and offers flexible scheduling around peak times. You will work closely with ctcLink/PeopleSoft to maintain student records and support advising processes. This is a one-year contract with potential continuation based on budget.
San Juan Unified School District
VerifiedMiddle School Secretary (8 Hours) at Katherine Johnson Middle School
The ideal candidate will own daily administrative operations at Katherine Johnson Middle School within a fast‑paced environment. This role drives records management and reports while supporting multiple calendars. The position differs by offering dual calendar assignments and leadership opportunities across secretarial functions.