Project Administrator Core Builders San Jose CA
Overview
The Project Administrator oversees document control management through M-Drive and Procore while coordinating project information distribution and monthly invoicing. This role supports project teams by managing permits insurance compliance and subcontractor documentation. You will handle site staff support and prepare project binders while contributing to organizational culture.
What You'll Do10
- 1Document Control Project Permits Licenses Creating and maintaining a permit log for trailer OSHA and others
- 2Prevailing Wage reporting Subcontract Insurance compliance Procore Management Distribution of Project Schedule to subcontractors
- 3Track subcontractor monthly invoices and billings Subcontractor Daily Reports Compile and issue Subcontracts Purchase Orders and Change orders
- 4Create Prime and Subcontract agreements with input from Project Manager Record meeting minutes as necessary when Project Engineer is unavailable
- 5Site Staff Support Procore and Network Drive document management creating and updating project binders Scope Binders RFI Binders Permit Binders
- 6Manage procurement of office supplies throughout the project duration
- 7Prepare outgoing mailings and labels for submittals and checks
- 8Manage project calendar and directory Schedule and coordinate interviews reservation of conference rooms client events and supplier presentations
- 9Develop Professional Expectations Being timely and punctual attending team meetings with a collaborative spirit communicating with supervisors and teammates regarding work schedule and time off requests
- 10Participate in company-wide initiatives and Core University
Requirements6
- 15+ years of experience in a Project or Administrative assistant role
- 2High School Diploma or GED Required
- 3Applicable experience may be substituted for education requirements
- 4Organization or collaboration experience
- 5Proficient in Microsoft Suite Office Excel Word PPT
- 6General understanding of Procore or equivalent project management software
Salary Insight
Salary not disclosed in listing
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