Operations Assistant - Fanatics Commerce
Overview
The Administrative Assistant supports the Operations Sr. Leadership Team in a hybrid role based in Jacksonville or Tampa. This position ensures operational excellence by delivering BOLD leadership and execution excellence while driving fan and business impact through effective coordination and communication.
What You'll Do11
- 1Partner with Senior Executive Assistant to manage administrative needs and office coordination
- 2Coordinate meetings across Operations and cross-functional teams to keep leaders aligned
- 3Support leadership events and stakeholder interactions to enhance fan experience
- 4Prepare presentations and business materials using Microsoft Office and AI tools
- 5Maintain organized systems for documents, trackers, and team resources
- 6Leverage AI tools like Claude and ChatGPT to improve productivity and streamline processes
- 7Manage calendars, travel arrangements, and day-to-day logistics with precision
- 8Ensure confidentiality and professional judgment in handling sensitive information
- 9Embrace a proactive mindset to identify process improvements and drive efficiency
- 10Own administrative tasks and special projects with attention to detail
- 11Contribute to a culture of innovation through continuous learning and adaptation
Requirements8
- 12+ years of administrative support experience in fast-paced environments
- 2Strong proficiency in Microsoft Office Suite and AI tools such as Claude and ChatGPT
- 3Excellent written and verbal communication skills for clear information sharing
- 4Ability to manage complex calendars and coordinate travel arrangements
- 5Experience preparing and organizing presentations and business materials
- 6High level of professionalism and discretion with confidential information
- 7Background in operations, supply chain, or related fields preferred
- 8Familiarity with sourcing, logistics, or sustainability practices is a plus
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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