Office Manager, Facilities & Vendor Coordination
Overview
You will own day-to-day office operations for a fast-growing fiber optic and data center infrastructure firm in Dallas. You will run the front desk, manage vendor relationships, and ensure a seamless onboarding experience for new hires. Reporting to the Operations Director, you will coordinate with NTI Connect teams across the US while keeping the office running smoothly. This role puts you at the center of a tight-knit culture that values open communication and professional growth.
What You'll Do10
- 1Own office condition and arrange repairs with maintenance vendors to keep workspaces operational.
- 2Set up workstations for new hires and coordinate their onboarding experience from day one.
- 3Field employee queries on office management issues including stationery, hardware, and travel arrangements.
- 4Liaise with facility management vendors for cleaning, catering, and security services to maintain a safe and productive environment.
- 5Maintain office inventory and place orders for supplies as needed.
- 6Coordinate with IT to ensure office technology is installed and functioning.
- 7Manage office budgets for supplies and services, tracking expenses against targets.
- 8Support HR with new hire paperwork and benefit enrollment as needed.
- 9Develop and document office procedures to improve daily operations.
- 10Schedule and coordinate office events and meetings, including catering and AV setup.
Requirements10
- 12+ years experience as an Office Manager or in office administration.
- 2Microsoft Office Suite and Outlook proficiency required.
- 3Excellent written and verbal communication skills for internal and external partners.
- 4Ability to build positive relationships with a diverse network of colleagues and vendors.
- 5Maintain strict confidentiality with documents, files, and conversations.
- 6Customer service mindset, treating internal staff and external visitors as clients.
- 7Capable of handling multiple priorities in a fast-paced office environment.
- 8Ability to lift up to 50 lbs and perform occasional stooping, bending, and reaching.
- 9Comfort with repetitive hand movements for computer keyboard use.
- 10Must pass background check and drug screening post-offer.
Salary Insight
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