Facilities Administrative Coordinator, Detroit
Overview
You will act as the frontline contact for the Facilities department at Roush, handling corporate vehicle transactions, maintenance requests, and customer invoicing alongside general office support. With over 2,400 employees and global operations, you'll own the data entry and document coordination that keeps facility workflows moving. Onsite in Livonia, MI, this role puts Microsoft Excel and MS Office at the core of daily tasks, and you'll manage everything from vehicle audits to graphic production. It's a detail-driven position where precision in records and direct communication with vendors and management matters most.
What You'll Do10
- 1Interact with management, dealerships, suppliers, and Secretary of State for corporate vehicle transactions, ensuring title and registration accuracy.
- 2Record monthly department credit and expense reports, plus daily staff timecards in the payroll system.
- 3Enter purchase orders and process invoices using corporate software, keeping financial data current.
- 4Provide direction for Maintenance Work Orders, triaging requests and tracking completion.
- 5Prepare and maintain detailed documents and spreadsheets using MS Excel and Word.
- 6Handle administrative duties including phone calls, scanning documents to electronic files, and data entry.
- 7Produce corporate graphics including nameplates, certificates, laminated signage, and framed artwork.
- 8Run special projects for lease and building efforts, coordinating with vendors and internal teams.
- 9Order and maintain office and graphic supplies to ensure stock levels.
- 10Conduct an annual vehicle audit, entering data into a database and managing manufacturer plates and licenses.
Requirements12
- 15+ years of recent general office experience providing administrative support and data entry in a professional environment.
- 2High school diploma or equivalent.
- 3Valid driver's license and clean driving record.
- 43+ years supporting multiple teams and departments in a corporate environment.
- 5Strong proficiency in Microsoft Outlook, Excel, and Word.
- 6Ability to handle multiple assignments simultaneously.
- 7Strong organizational, communication, and customer service skills.
- 8Capability to work independently and self-manage priorities.
- 9Vinyl graphics experience such as printing, lamination, framing, and installing (preferred).
- 10Experience with PeopleSoft ERP or other ERP systems (preferred).
- 11Experience with Microsoft Access or other database systems (preferred).
- 122+ years working with outside contractors on facilities projects (preferred).
Salary Insight
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