Executive & Office Specialist at DeepL
Overview
You will support the US VP Sales and manage daily operations for our Austin, NYC, and San Francisco offices. This hybrid role blends Executive Assistant duties with Office Management, requiring four days per week in-office. You will work under minimal supervision, exercising judgment in scheduling and prioritization. The team values innovation and growth, offering Virtual Shares and a global culture.
What You'll Do10
- 1Administer office access and guest cards via designated systems, establishing visitor protocols.
- 2Oversee office operations across Austin, NYC, and San Francisco, including mail, procurement, and health and safety.
- 3Process office-related invoices and manage budgets in alignment with the global office team.
- 4Coordinate local and global events, handle catering logistics, and assist with event bookings.
- 5Manage and resolve office-related requests submitted through Jira, ensuring timely updates.
- 6Support onboarding and offboarding logistics with IT and People teams.
- 7Manage the US VP Sales calendar, resolving conflicts and organizing communications across platforms.
- 8Create and edit compelling presentations that align with corporate branding and messaging.
- 9Coordinate domestic and international travel and maintain expense reconciliation per policy.
- 10Handle sensitive information with integrity and discretion.
Requirements8
- 12+ years in executive support or office management, with Google Workspace and Mac proficiency.
- 2Bachelor's degree or equivalent work experience.
- 3Advanced business-level English (reading, writing, spoken).
- 4Experience managing multiple priorities and ambiguity in a dynamic environment.
- 5Proven ability to build relationships across organizational levels.
- 6Familiarity with AI tools and automation for process improvement.
- 7Strong problem-solving skills with moderate-scope project experience.
- 8Ability to coordinate large-scale meetings and serve as a first point of contact.
Salary Insight
$61 - $71k per year
Location
Required Skills
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