Executive Assistant & Operations Partner, Remote Las Vegas & Personal Support
Overview
Partner with the president to manage executive level operations for a fast-moving engineering consulting business at scale. The role blends executive support, operations coordination, travel planning, and project follow-up, with a focus on anticipating needs and solving problems independently. This is a long-term, trust-based collaboration with a founder who travels frequently and manages multiple projects. The position is 90% remote with occasional in person meetings and potential relocation considerations.
What You'll Do10
- 1Lead complex calendar management for the president and key stakeholders
- 2Coordinate engineering project schedules and client meetings to align with priorities
- 3Manage high volume email and prioritize communications for timely responses
- 4Arrange and modify travel on short notice and optimize itineraries
- 5Track commitments, deadlines, and follow up on action items
- 6Prepare professional correspondence and documents
- 7Coordinate medical and personal appointments as needed
- 8Organize digital files and business records for quick retrieval
- 9Research information and vendors for projects and personal needs
- 10Utilize AI tools to improve efficiency and document workflows
Requirements9
- 1Experience supporting senior executives, attorneys, or business owners in fast paced environments
- 2Former legal secretary, executive assistant, executive business partner, or similar role preferred
- 3Excellent organizational skills and meticulous attention to detail
- 4Outstanding written communication abilities
- 5Advanced Microsoft Outlook, Word, Excel, and Office 365 skills
- 6Comfortable learning and using AI tools for workflow automation
- 7Excellent judgment and discretion with confidential information
- 8Ability to adapt to changing priorities and travel coordination
- 9Well traveled, resourceful, and adaptable
Salary Insight
$62 - $156k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Atlantic Tech LLC
VerifiedExecutive Assistant, Administrative & Personal Affairs
Own the operational engine for a senior executive at Atlantic Tech LLC, orchestrating corporate calendars, travel, and personal affairs with full autonomy. You will manage multi-entity support across US and international ventures, handling high-stakes coordination from private aviation to event logistics. With 5+ years of experience in executive support, you will serve as a trusted gatekeeper and problem-solver. This role stands apart through its blend of corporate and personal responsibilities, demanding absolute discretion and proactive decision-making.
Robert Half
VerifiedExecutive Assistant, C-Suite Support & Travel Coordination
You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.
YO AI Labs
VerifiedPersonal Assistant, Remote Executive Support
You will own the daily operations of a busy executive's schedule, communications, and documentation in a fully remote environment. You will coordinate with stakeholders across time zones, manage competing priorities, and ensure nothing slips through the cracks. Your work directly impacts the executive's productivity and focus. This role stands out for its autonomy and the trust placed in your organizational judgment.
YO AI Labs
VerifiedPersonal Assistant, Remote Administrative Support
You will own the administrative backbone of a remote executive team, managing schedules, communications, and daily operations for a fast-scaling AI company. You'll work directly with founders and stakeholders, wielding Google Workspace and Slack to keep everything running smoothly. This role stands out because you'll shape internal processes from day one, not just execute tasks.
Steele Recruiting
VerifiedSenior Executive Assistant to CEO, Construction Consulting
As Senior Executive Assistant, you own the CEO's calendar, inbox, and priorities at Preston Design & Construction Consulting, a woman-owned firm managing high-end projects. You partner with a small, tight-knit team and report directly to the CEO. This new role lets you shape executive support in a growing company, blending admin precision with proactive coordination. You'll manage travel, meetings, and confidential initiatives while keeping the CEO focused on leadership.
YO AI Labs
VerifiedPersonal Assistant, Remote Administrative Support
You will own executive scheduling, communication flows, and daily operations for a remote leadership team. 5+ years of administrative experience prepares you for this role. You will coordinate with stakeholders across time zones and keep records impeccable. This role demands proactive problem-solving and trusted judgment. You will shape processes for a fast-moving AI startup.