Executive Assistant, Japanese/English—Onsite Plano
Overview
Japanese and English bilingual executive support role for the President at TNAM, interfacing with US operations and headquarters in Japan. Own calendar, correspondence, travel, and executive communications at a global scale. Work closely with leadership, coordinate cross‑border meetings, and prepare materials for strategic planning. This role sits onsite in Plano, TX and offers path from contract to direct hire.
What You'll Do10
- 1Build and manage confidential correspondence and records for the President, ensuring accuracy and discretion
- 2Coordinate executive travel and complex itineraries for domestic and international trips
- 3Summarize reports, presentations, and business materials to facilitate executive decision making
- 4Attend meetings, transcribe minutes, and ensure timely follow‑up on action items
- 5Coordinate high‑level meetings with officers and key stakeholders, including board related sessions
- 6Prepare executive presentations, board reports, and planning materials for Hoshin and mid‑term plans
- 7Analyze monthly sales, operating results, forecasts, and KPIs to inform leadership decisions
- 8Communicate business information between US operations and headquarters in Japan
- 9Exercise sound judgment and diplomacy when handling sensitive information and confidential matters
- 10Support special projects and other duties as assigned
Requirements10
- 1Associate's Degree in Business Administration or related field or equivalent experience
- 2Minimum three (3) years supporting senior executives in an Executive Assistant role
- 3Experience interacting with all levels of management, including executives
- 4Proficiency with Microsoft Office applications including Excel Word PowerPoint Outlook
- 5Strong ability to manage multiple priorities with meticulous attention to detail
- 6Business‑level fluency in English and Japanese (written and spoken)
- 7Ability to prepare business correspondence, reports, presentations, and materials in both languages
- 8Preferred experience with Japanese companies or multinational organizations
- 9Experience supporting international executives and collaborating across cultures
- 10Experience coordinating executive travel, board meetings, and strategic planning activities
Salary Insight
$50 - $75k per year
Location
Required Skills
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