Executive Assistant II - Operations at Blue Origin
Overview
Lead executive partnership and operational excellence for the VP of TeraWave Operations. Support mission-critical functions across engineering and manufacturing. Report on site in Cupertino, CA. Drive strategic initiatives and ensure seamless leadership support.
What You'll Do19
- 1Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
- 2Maintain situational awareness anticipate needs and proactively manage shifting demands
- 3Build trusted relationships across internal teams and external partners
- 4Develop effective systems for triaging requests information flow and resource allocation
- 5Manage complex high-volume calendars across time zones coordinate internal and external meetings with precision
- 6Act as gatekeeper and gateway balancing access with focus time
- 7Coordinate detailed domestic and international travel flights accommodations ground transportation meeting prep and contingency planning
- 8Submit timely accurate expense reports aligned with internal policy
- 9Draft edit and manage correspondence on behalf of senior leaders maintaining tone clarity and context
- 10Act as liaison across departments and with internal and external partners managing sensitive communications with discretion
- 11Handle confidential information and decisions with integrity and tact
- 12Drive special projects from ideation to execution such as hiring efforts onboarding programs team offsites executive reporting
- 13Translate big-picture priorities into actionable steps ensure follow-through
- 14Improve and evolve internal workflows templates and processes
- 15Plan and execute key internal events including team offsites technical milestone celebrations executive reviews and all-hands meetings
- 16Coordinate logistics communications guest management and post-event follow-up
- 17Develop and lead team morale initiatives recognition programs surprise appreciation moments inclusive team-building events
- 18Partner with People HR and site leadership to foster culture of collaboration inclusion and mission-alignment
- 19Track event budgets success metrics and feedback to continually improve future experiences
Requirements12
- 15+ years supporting senior executives in fast-paced high-accountability environments
- 2Demonstrated success operating with executive-level discretion trust and emotional intelligence
- 3Mastery of Microsoft Office Suite Outlook Word Excel PowerPoint Visio and Acrobat Proficiency with AI productivity tools Claude ChatGPT or similar generative AI platforms
- 4Strong communication skills written verbal and contextual
- 5Self-starter with strong prioritization skills and ability to stay grounded under pressure
- 6Ability to adapt to flexible hours and travel schedules with willingness to travel as needed
- 7U.S. citizenship or permanent residency (Green Card) required
- 8Bonus points for experience supporting executives in aerospace engineering manufacturing or regulated industries
- 9Operational experience in environments with safety compliance or technical documentation
- 10Comfort navigating ambiguity and evolving priorities
- 11Advanced skills leveraging AI tools to streamline executive workflows and communications
- 12Experience supporting multiple executives with different working styles and focus areas
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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