Event Coordinator World System Builder
Overview
World System Builder seeks an Event Coordinator to lead company events for over 15,000 attendees. This role involves managing logistics, vendor relations, and on-site operations across global events. The ideal candidate thrives in fast-paced environments and drives operational excellence.
What You'll Do15
- 1Execute planning and coordination of worldwide events for 15,000+ participants
- 2Monitor qualifications and reimbursements for contests
- 3Secure venues and manage RFPs for suppliers
- 4Serve as primary contact for attendees and partners
- 5Manage registration systems and attendee tracking
- 6Develop detailed timelines and budgets for all events
- 7Oversee vendor negotiations and contract management
- 8Coordinate production elements including setup and troubleshooting
- 9Maintain weekly reports and handle email communications
- 10Provide customer service support via phone and email
- 11Organize post-event surveys and analyze feedback
- 12Support weekly team webinars and manage virtual logistics
- 13Maintain event trackers and documentation for alignment
- 14Propose innovative contest formats and engagement strategies
- 15Handle travel arrangements for 3+ major events annually
Requirements10
- 12+ years event planning experience
- 2Proficiency in Microsoft Office and Google Workspace
- 3Customer service background
- 4Experience with event registration platforms like RegFox or Eventbrite
- 5Familiarity with project management tools such as Asana
- 6Knowledge of marketing platforms like Mailchimp
- 7Experience with customer support systems like Freshdesk
- 8Strong communication and organizational abilities
- 9Ability to travel domestically and internationally for events
- 10Bachelor's degree preferred but not required
Salary Insight
$60 - $80k per year
Location
Required Skills
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