Business Office Administrative Associate Butler School of Music
Overview
Manage high volume administrative operations for the Butler School of Music at UT Austin. Oversee accounts payable travel procurement and record keeping while ensuring accurate financial processes. Provide exceptional customer support to staff faculty and vendors. This role drives operational efficiency and supports institutional goals.
What You'll Do11
- 1Process vendor invoices entertainment reimbursements and travel card statements including receipt collection
- 2Handle travel authorizations reimbursements and cash advances for faculty students and staff
- 3Create purchase orders contracts and UT Market carts while managing commercial card transactions
- 4Maintain vendor profiles process payee forms and update payment documentation
- 5Verify account numbers define codes coordinate with accounting and BSOM faculty maintain filing systems and financial records
- 6Support multiple priorities through accurate communication and timely responses
- 7Drive process improvements in business processing and record keeping initiatives
- 8Implement define codes and manage payment documentation workflows
- 9Ensure compliance with university policies regarding background checks and employment eligibility verification
- 10Prepare and file necessary employment documents such as I-9 and E-Verify paperwork
- 11Assist with campus security reporting and Clery Act awareness requirements
Requirements5
- 1Bachelor's degree with one year administrative experience
- 2Proficiency in Microsoft Office Suite particularly Excel
- 3Previous experience in higher education administrative settings
- 4Familiarity with University of Texas business applications like DEFINE
- 5Ability to work in a fast paced environment
Salary Insight
Salary not disclosed in listing
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