Bilingual Construction Field Administrator, Salt Lake City
Overview
You will own onboarding, timekeeping, and administrative support for field crews at a top commercial painting contractor. You will coordinate with the operations team to ensure new hires are equipped and documented from day one. This role sits at the hub of daily operations, linking field employees with office processes. You will use Microsoft Excel, TimeKeeper, and iPad tools to track data and resolve issues. What sets this apart is the bilingual requirement: you will be the primary Spanish-English bridge for field staff. You will help maintain safety and compliance standards across multiple job sites. You will make operations run smoothly by acting promptly and delivering accurate results.
What You'll Do10
- 1Communicate with field employees and operations staff to relay updates and instructions.
- 2Serve as the first point of contact for new-hire onboarding, verifying I-9 and W-4 documents.
- 3Maintain employee records and add new hires to the TimeKeeper system and tracker.
- 4Coordinate PPE distribution and provide new hires with jobsite addresses and foreman contacts.
- 5Escalate onboarding exceptions to the Operations Manager and process purchase orders.
- 6Respond to field inquiries about missing time and material ordering procedures.
- 7Attend the weekly Operations Team meeting and maintain office supply inventory.
- 8Assist employees with TimeKeeper app downloads and device approvals.
- 9Review and correct TimeKeeper entries and approvals for accuracy.
- 10Coordinate badging and drug-testing records, and maintain an accurate jobsite address list.
Requirements10
- 1Fluency in spoken and written English and Spanish is required.
- 21+ year of office or administrative experience is required.
- 3Construction or commercial painting experience is preferred.
- 4High school diploma or equivalent experience is preferred.
- 5Ability to process high-volume data accurately.
- 6Availability to work from 7:00 a.m. to 3:30 p.m., with Saturdays as needed.
- 7Proficiency with Microsoft Office, especially Excel, and comfort using an iPad.
- 8Strong math and numerical skills.
- 9Excellent organizational and time-management skills.
- 10Consistent work history and reliable transportation.
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