Administrative Clerk, Mail & Front Desk Support
Overview
You will own mail operations, front-desk reception, and document handling for a Houston outsourcing firm. You'll run the daily flow of physical mail, deliveries, and visitor management while supporting clerical tasks across teams. This role relies on Microsoft Office and spreadsheet tools for tracking and reporting. You'll work onsite with a team that values precision and speed in a high-volume setting. This position suits a detail-oriented professional who thrives on structure and multi-tasking.
What You'll Do9
- 1Sort and route all incoming mail, packages, and deliveries through USPS, FedEx, and UPS
- 2Scan and index legal documents using document management software and maintain digital files
- 3Screen and direct calls on a multi-line phone system, relaying accurate messages to staff
- 4Greet visitors, confirm appointments, and notify employees of arrivals
- 5Schedule interviews and meetings using Microsoft Outlook calendar tools
- 6Create and print memos, reports, and correspondence with Microsoft Word and Excel
- 7Maintain filing systems, both physical and digital, to ensure quick retrieval
- 8Support office supplies inventory and coordinate courier pickups
- 9Back up reception and mailroom staff during peak periods
Requirements8
- 11+ year in an office or administrative role handling mail or reception duties
- 2Proficiency with Microsoft Office (Word, Excel, Outlook) for documents and scheduling
- 3Experience with copy machines and scanners for high-volume document jobs
- 4Strong verbal and written communication skills for phone and in-person interactions
- 5Detail-oriented with proven organizational skills for filing and record-keeping
- 6Ability to work in a high-volume environment while meeting deadlines
- 7Willingness to pass a drug screening and background check
- 8Legal filing experience is a plus but not required
Salary Insight
$27 - $31k per year
Location
Required Skills
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