Administrative Assistant Property, Commercial Real Estate & Tenant Coordination
Overview
Lead administrative support for a busy property management team in San Jose supporting tenant coordination, vendor compliance, documentation, and accounts payable processes. You will gain hands-on exposure to leasing administration, maintenance coordination, and property operations in a collaborative, service-focused environment. This role is ideal for an organized professional seeking long-term growth in commercial real estate and property management.
What You'll Do5
- 1Build and maintain tenant records, emergency contacts, occupancy files, lease documentation, move-in requirements, and compliance files
- 2Coordinate vendor, contractor, and tenant certificates of insurance including receipt, review, tracking, and follow-up
- 3Update and manage property management databases and platforms such as Yardi, NetVendor, Commercial Cafe, Payscan, and DocuSign
- 4Support accounts payable processes, invoice processing, office supply ordering, tenant correspondence, welcome letters, default notices, and retailer documentation
- 5Coordinate with security and janitorial teams for visitor communication, contractor access, building access, and property location support
Requirements6
- 1Experience in administrative support within property management or commercial real estate
- 2Strong organization and detail orientation with chaecked documentation and filing skills
- 3Proficiency with property management software and databases (Yardi, NetVendor, DocuSign or similar)
- 4Ability to manage vendor, contractor, and tenant communications and compliance tracking
- 5Experience supporting accounts payable processes and basic invoicing
- 6Excellent communication and teamwork skills in a collaborative environment
Salary Insight
$50 - $58k per year
Location
Required Skills
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