Administrative Assistant Gladstone Institutes San Francisco
Overview
The Gladstone Institute of Cardiovascular Disease seeks a dynamic Administrative Assistant to join our support team. This onsite part‑time role offers growth opportunities. We value detail‑oriented individuals who excel in administrative functions.
What You'll Do11
- 1Maintain supervisor calendars and proactively resolve scheduling conflicts
- 2Reserve meeting facilities and arrange AV setup refreshments transportation
- 3Coordinate travel arrangements and prepare detailed itineraries
- 4Process reimbursement requests and maintain accurate travel records
- 5Word process format and proofread correspondence grants fellowship applications
- 6Serve as internal liaison with other departments and external partners
- 7Organize and present seminars and special events including visitor logistics
- 8Handle mail screening schedule follow‑up calls and provide professional representation
- 9Perform accounts payable tasks such as vendor checks purchase orders and expense reports
- 10Support daily operations by sorting mail and managing filing systems
- 11Deliver results through organized efficient filing and secure record maintenance
Requirements5
- 15+ years building ETL pipelines with Spark and Airflow
- 2Proficiency in AWS Certified solutions
- 33-5 seasons leading teams or projects
- 4Expertise in Python React Kubernetes Cloud platforms
- 5Strong command of Microsoft Office Word Excel Access PowerPoint
Salary Insight
$58 - $69k per year
Location
Required Skills
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