Admin Assistant, Office & Social Media

You will own daily office operations for two principal designers at Carol Tracy Designs, coordinating scheduling, pricing, procurement, and client communication. You will work onsite in Philadelphia, supporting a creative team with Microsoft Office and QuickBooks in a high-touch environment. Your role ensures smooth administrative functions, from supply management to document proofreading. This position suits a detail-oriented professional who thrives on structured support and client-facing excellence.

You will own front-office operations for a national property management company across Port Chester and White Plains properties. Handle phone, email, and in-person traffic while supporting tenant relations and resident applications. You'll work alongside the property manager and a small team to keep daily operations smooth. This role offers consistent 8:30am-5pm hours with a steady hourly rate.

Own front-office operations for a Bronx school program, supporting the Program Director and staff. Manage visitor intake, phone screening, and daily clerical workflows. Coordinate with transportation and purchasing teams to keep operations running. Guide junior administrative staff and ensure accurate attendance records. This role anchors the school office and drives smooth day-to-day functioning.

Own the administrative backbone of a creative brand cultivator in Los Angeles, coordinating schedules, correspondence, and office operations for a team of designers and developers. You will manage the flow of communication across text, email, and Telegram, and keep the office running smoothly for leadership and clients. The role sits at the center of daily operations, reporting directly to the operations lead and supporting a fast-growing team that handles merch, design, and web projects. Your work directly enables the team to focus on creative execution, making you a key driver of internal efficiency. This position offers hands-on exposure to multiple business functions, from event planning to bookkeeping, with room to grow into a higher-level operations role.

You will own daily operations of the property management office, supporting a team that oversees multiple residential buildings in New York. You serve as the first point of contact for residents, vendors, and staff, handling inquiries, work orders, and records with precision. You will master Yardi, SharePoint, and Microsoft Outlook to keep everything running smoothly. This role gives you a direct line to the General Manager and hands-on experience with Avid, Site-Compli, and Monday.com.

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support the CEO, enhance efficiency, and ensure seamless communication. The ideal candidate will bring a proactive attitude, and exceptional organizational skills. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you!