Sites Manager, Facilities & Operations
Overview
You will own the operations of CBAI's three Harvard Square office locations, keeping every site set up for success and running smoothly. This role blends hands-on facilities and technical troubleshooting with operational systems thinking and an eye for design, serving as the point person for staff and program participants. You'll diagnose WiFi issues, manage vendors, coordinate with co-tenants, and curate inviting spaces that enable people to focus on their work. This is a role for someone who takes real pride in making physical spaces function flawlessly.
What You'll Do8
- 1Diagnose and fix day-to-day technical issues across all sites, including WiFi, printers, and AV equipment, coordinating with vendors and building management for longer repairs.
- 2Own the ordering, stocking, and curation of snacks, beverages, and office supplies, building scalable procurement systems as CBAI grows.
- 3Keep every office warm and productive through plant care, layout improvements, and end-to-end furniture and equipment replacements.
- 4Manage relationships with co-tenants and building management, coordinating shared space use and resolving tensions.
- 5Support onboarding and offboarding by ensuring workspaces, access credentials, and supplies are ready, plus running the offboarding checklist.
- 6Track facilities and operations spending across three locations, maintain budget records, flag variances, and provide summaries to leadership.
- 7Establish and own health and safety practices, including first aid supplies, emergency procedures, and coordination with building management on fire and security.
- 8Receive and stock delivery orders, lifting items up to 40 lbs, and walk regularly between sites (up to 0.1 miles apart).
Requirements8
- 12+ years in office management, facilities, or a similar operations role, ideally in a fast-paced environment.
- 2Hands-on troubleshooting skills for everyday office tech like WiFi, printers, and AV, or the ability to learn quickly.
- 3Proven ability to manage vendors and contractors with a bias toward action and reliable follow-through.
- 4Strong organizational skills with attention to detail, building systems and playbooks for others to follow.
- 5Warm and clear communication style with staff, co-tenants, and program participants, building easy relationships.
- 6Resourcefulness in finding cost-effective solutions and staying grounded when priorities shift.
- 7Alignment with CBAI's mission and motivation to contribute to AI safety work in an operational capacity.
- 8Physical capability to lift up to 40 lbs and move between office locations.
Salary Insight
$84 - $90k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Cbai
VerifiedOperations Associate, AI Safety Nonprofit
Operations Associate owning daily logistics and systems for MIT AI Alignment (MAIA) and the Cambridge Boston Alignment Initiative (CBAI). You'll coordinate meals, bookings, budgets, and CRM maintenance so organizers focus on research and education. Work shifts between MAIA (0.5-0.75 FTE) and CBAI (0.25-0.5 FTE), with heavier CBAI support during breaks. This role anchors programs across Harvard, MIT, and Northeastern, building a safer AI future.
CBRE
VerifiedSr. Facilities Analyst | CMMS & Property Management
You will own facility operations for a 140,000-square-foot site, coordinating all maintenance and vendor activity to keep the space running. You work onsite in Sunnyvale, CA, with a premier telecommunications client, reporting through CBRE's global platform. Your team includes Property Managers, landlords, and cross-functional partners who depend on you to resolve issues fast. This role demands precision: every work order, inspection, and invoice you handle directly impacts client satisfaction and compliance. What sets this apart is the direct client exposure and authority to shape vendor performance.
Security-Level-5
VerifiedOffice and Events Manager, AI Security Nonprofit
You will own the San Francisco office and events program for a Bay Area AI security nonprofit defending frontier models from nation-state threats. The organization is tripling headcount this year, and you'll manage move-in, build-out, daily operations, and event logistics across multiple concurrent tracks. You'll report directly to the COO and work alongside engineers and researchers. This role combines hands-on execution with system-building to create scalable processes. You'll have autonomy to shape the office experience and set event standards from day one.
Design and Development
VerifiedFacilities Manager, Multi-Site Restaurant Operations
You will own the operational integrity of CAVA's restaurant locations across the Midwest, managing repair, maintenance, vendor performance, and emergency response for a high-volume portfolio. You will partner with Operations and Development to deliver safe, fully functional spaces that meet CAVA's standards while balancing budgets and guest satisfaction. This role requires frequent travel and after-hours response, but offers the chance to shape facilities strategy for a rapidly growing brand. You will coach Facilities Supervisors and drive a preventative maintenance culture across the region.
Cogent-Security
VerifiedWorkplace Manager, Office Operations
You own the San Francisco office experience and coordinate logistics for New York. You manage office moves, vendors, and budgets at a scale that supports an AI lab. You work with a tight team of researchers and engineers, backed by top-tier VCs. This role builds employee programs that make Cogent a place people want to grow.
Robert Half
VerifiedWorkplace Coordinator, Facilities & Office Operations
You will own daily office operations and facilities coordination for a North Bethesda, Maryland workplace, supporting 100+ employees and visitors. You'll handle front-office duties, vendor scheduling, and workspace management, partnering with Robert Half and internal teams to keep the office productive. This contract role with permanent potential stands apart through its blend of administrative precision and hands-on problem-solving.