Recruiting Operations Specialist, AI Data & Hiring Ops
Overview
You will own the operational core of Deeptune's hiring, from scheduling and candidate experience to pipeline integrity, and you will automate the parts that don't need a human. You will build the systems that run the workflow, reporting to the Head of Talent and partnering with hiring managers across engineering and operations. This role is in New York, in-office five days a week, and part of a profitable Series C company valued at $10 billion. You will help define the function as the team scales rapidly.
What You'll Do10
- 1Run candidate interview experience end to end, including screens, take-homes, virtual loops, and full-day onsites, across multiple teams.
- 2Manage complex scheduling across candidates, interviewers, and hiring managers, absorbing reschedules and conflicts before they reach the candidate.
- 3Track interviewer capacity as a metric, flagging saturation before it slows the pipeline and helping scale the interviewer pool as volume grows.
- 4Own candidate data in Ashby, ensuring stages, tags, scorecards, and written rationale are accurate for decision-making.
- 5Build automated exception reports that surface missing feedback, stalled candidates, and inconsistent stage data before manual detection.
- 6Turn pipeline data into reporting that hiring managers actually use, such as time-to-schedule, funnel conversion, interviewer load, and offer outcomes.
- 7Automate candidate prep: interviewer packets, candidate prep materials, and follow-ups that trigger without manual reminders.
- 8Own post-offer coordination and the handoff into onboarding.
- 9Run Superdays, candidate dinners, and networking events end to end, handling logistics, travel, communications, and day-of execution.
- 10Find the most repetitive work on the team and remove it using automations, LLM workflows, and Ashby's API.
Requirements10
- 13+ years in project management, recruiting operations, HR operations, or similar roles.
- 2Fluent in an ATS (we use Ashby) and fast on unfamiliar tools.
- 3Daily use of AI and have built something with it, such as a scheduling automation, sourcing workflow, data-cleaning script, or prompt library.
- 4Exacting attention to detail, triple-checking time zones before sending invites.
- 5Treat inefficiency as a personal problem, fixing the cause when something breaks twice.
- 6Clear, direct writing with candidates, hiring managers, and in Ashby notes.
- 7High ownership, closing loops without being asked.
- 8Nice to have: experience at an early-stage company in AI or high-growth tech.
- 9Nice to have: hands-on with Claude, Cursor, Clay, Zapier, ATS APIs, or similar.
- 10Nice to have: SQL or comfort in a BI tool.
Salary Insight
$100 - $150k per year
Similar open positions
Explore active roles that match your skills and interests.
Clera
VerifiedTalent AI Operator
Brand-new role at fast-growing AI-native recruiting platform operating at marketplace scale. You are the human layer that makes autonomous recruiting work. Think air traffic controller not pilot. AI handles volume while you provide judgment oversight and precision at critical moments. Define AI-native recruiting operations as the team scales.
Harvey
VerifiedGlobal Manager Recruiting Operations, AI
You will lead and scale the recruiting coordination function across Harvey's global offices, driving operational efficiency throughout the interview lifecycle. This team of coordinators delivers exceptional candidate experiences while managing Tier 1 operations, including ATS data upkeep and interview plan maintenance. You will partner with recruiting leadership, People Operations, and systems teams to architect scalable workflows for a hypergrowth AI company. This role offers the chance to build a coordination function from the ground up, shaping the future of professional services with agentic AI.
Harvey
VerifiedHead of Recruiting Coordination
Lead and scale recruiting coordination across global offices at a fast-growing AI company. Drive operational efficiency and candidate experience while supporting hypergrowth.
Mercor
VerifiedStrategic Projects Lead Deeptune
Strategic Projects Lead at Deeptune drives end-to-end data operations scaling frontier AI training. Own projects from scoping to delivery while managing distributed teams and setting throughput targets. Shape how frontier models are deployed.
Withpulley
VerifiedFull Cycle Recruiter, AI Startup & Technical Hiring
You will own end-to-end recruiting at Pulley, an AI-backed permitting platform serving top architects, builders, and retailers. You will manage full-cycle recruitment for specialized roles, partnering with hiring managers to build pipelines in a fast-moving, early-stage environment. Our team is backed by CRV, Susa Ventures, and Fifth Wall, with leaders from Plaid and Segment. This role offers the chance to shape our talent strategy from the ground up, working on-site in Manhattan 3x per week.
Clera
VerifiedTalent AI Operator - Autonomous Recruiting Specialist
The Talent AI Operator will lead autonomous AI agents that manage end-to-end candidate engagement. This role shapes AI-native recruiting at scale while supervising systems that handle volume. You will intervene during complex interactions and train agents to improve outcomes. The position defines how humans and AI collaborate in a fast-paced environment. It is a unique ground-floor opportunity to influence operations.