Purchasing Administrator, Nashville SC & Geodis Park
Overview
You will own procurement and inventory support for Nashville SC at Geodis Park, processing purchase orders, reconciling invoices, and keeping records audit-ready. Working with the Purchasing and Warehouse teams, you will manage documentation, assist with accounts payable, and support event day operations. You will use BirchStreet, Microsoft Excel, and Outlook daily to track orders and vendor communications. This contract role pays $25.00 per hour and requires a flexible schedule, including evenings and weekends for events.
What You'll Do9
- 1Process purchase orders in BirchStreet and company software to maintain accurate inventory records.
- 2Reconcile receiving documentation against purchase orders and invoice data in Excel.
- 3Support monthly inventory counts and reconcile records with the warehouse team.
- 4Maintain organized purchasing files and documentation for audit readiness.
- 5Review Certificates of Insurance (COIs) and other departmental reports.
- 6Track vendor invoices and assist with accounts payable in Outlook and internal systems.
- 7Manage departmental correspondence, mail, and administrative records.
- 8Dispatch event operations by receiving calls and coordinating responses with the warehouse team.
- 9Complete special projects in Excel and PowerPoint for purchasing leadership.
Requirements9
- 12+ years administrative, coordinator, or supervisory experience in procurement or operations.
- 22+ years using Microsoft Excel for data entry, reconciliation, or reporting.
- 3Proficiency in Microsoft Word, PowerPoint, and Outlook.
- 4Experience with BirchStreet or similar purchasing software.
- 5Strong organizational skills with attention to detail in documentation.
- 6Excellent written and verbal communication, maintaining confidentiality.
- 7Knowledge of records management and filing systems.
- 8Ability to work flexible hours, including evenings, weekends, and holidays.
- 9Previous experience supporting purchasing, inventory, or warehouse operations preferred.
Salary Insight
$25k per year
Location
Required Skills
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