Project Management Support Specialist, Federal Facility Ops & KM
Overview
Own project administration for a facility management contract at a secure federal site supporting mission-critical operations. Lead coordination, documentation, and stakeholder communications at Springfield, VA with a cross-functional team. This role combines facility management, data, and compliance tasks to enable project success. What makes this role different is the focus on secure environments, government-facing workflows, and hands-on CMMS and records management.
What You'll Do10
- 1Build project governance by coordinating meetings, agendas, minutes, and action tracking with the Facility Manager and project team
- 2Design and maintain project calendars, inspections, site visits, and stakeholder schedules to ensure timely deliverables
- 3Maintain logs for submittals, RFIs, change events, drawings, and technical docs and archive them for audit readiness
- 4Support CMMS administration and hard copy records libraries to ensure data integrity and accessibility
- 5Coordinate site access, deliveries, equipment tracking, and QA/QC field documentation to support daily operations
- 6Draft client communications and update memos for internal and external stakeholders to maintain transparency
- 7Assist with permit requests, work authorization forms, and daily site activity tracking to ensure compliance
- 8Track invoices, receipts, and contract deliverables to support budget monitoring and timely payments
- 9Maintain procurement logs, vendor coordination, and purchase orders to support execution
- 10Support data accuracy and records retention for compliance, safety, and environmental documentation
Requirements10
- 1US Citizenship
- 2Eligible to obtain and maintain clearance
- 3Minimum of 2 years of knowledge management experience, preferably in federal support
- 4Bachelor's degree in relevant field preferred but not required
- 5Experience with a CMMS (WebTMA, Builder) is a plus
- 6Proficiency with Microsoft Office Suite including Excel; Advanced Excel skills preferred
- 7Attention to detail with a focus on quality in client deliverables
- 8Strong interpersonal and customer service skills
- 9Ability to work independently in a secure or sensitive environment
- 10Willingness to be onsite in Springfield, VA full-time
Salary Insight
$70 - $90k per year
Location
Required Skills
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