Mail Programmer and Processor, Direct Mail Operations
Overview
Mail Programmer and Processor owns the full-cycle mail preparation for a high-volume print and direct mail operation in Chantilly, VA. You will program mailings using Postal 1 software, verify USPS regulations, apply address correction and move update, and physically assemble and tray the mail. You will work alongside a tight-knit bindery and logistics team, stepping in to assist with finishing and shipping when mail volume allows. This role stands apart because you directly impact mailing accuracy and postal cost savings, with a clear path to cross-train across the shop floor. 5+ years in mail processing and Postal 1 proficiency are essential, and InDesign experience is a solid plus.
What You'll Do9
- 1Program mail jobs in Postal 1, setting up runs to maximize postal discounts and meet USPS specifications.
- 2Run address hygiene and move update (NCOA) processes to ensure deliverability and compliance with USPS regulations.
- 3Generate and affix tray tags, and physically tray mail pieces according to destination and class, ensuring accurate count and labeling.
- 4Troubleshoot and resolve mail programming errors in real time, adjusting sort schemes and presort sequences to maintain production flow.
- 5Coordinate with the bindery team to schedule mail preparation around finishing operations, and step in to assist with bindery equipment when mail volume is light.
- 6Support logistics tasks, including staging and loading finished mail trays for dispatch, and maintain inventory of mail supplies and labels.
- 7Document standard operating procedures for mail programming and processing tasks as they are refined.
- 8Collaborate with the operations manager to identify and implement process improvements that reduce errors and improve turnaround.
- 9Provide backup for other production roles as needed, including bindery, inserting, and shipping.
Requirements9
- 15+ years hands-on experience in mail programming and processing within a print or mailing facility.
- 2Proficiency with Postal 1 software and current USPS regulations, including tray tagging and traying rules.
- 3Working knowledge of move update and NCOA processes, and experience applying USPS address standards.
- 4Ability to read and interpret mailing manifests and postal documentation to ensure compliance.
- 5Strong attention to detail and ability to perform precise, repetitive tasks without error.
- 6Physical stamina to stand for extended periods, lift up to 50 pounds, and work in a production environment.
- 7Team mindset with willingness to assist in bindery or logistics tasks when mail work is complete.
- 8Bonus: Experience with InDesign for creating or editing print-ready files.
- 9High school diploma or equivalent required.
Salary Insight
$42 - $47k per year
Location
Required Skills
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