Executive Assistant, Office Manager at Andromeda Robotics, SF & AI Tools
Overview
Own strategic executive support and in-office culture at a fast-growing robotics startup in San Francisco. You will manage complex calendars, gatekeep executive time, coordinate multi-party meetings, and maintain an organized, vibrant office. The role blends high-impact administrative work with culture-building, using AI productivity tools to maximize efficiency. This position offers exposure to leadership, operations, and scalable office initiatives in a tight-knit team.
What You'll Do10
- 1Build and maintain the CEO's master calendar, anticipate conflicts, and protect her time
- 2Design and coordinate strategic gatekeeping between internal teams, partners, and investors
- 3Lead multi-executive scheduling and critical Board of Directors meeting logistics
- 4Provide COO calendar support and logistical coordination
- 5Ship travel arrangements domestically and internationally and reconcile expenses using Ramp
- 6Experiment with AI tools for meeting summaries, transcription, drafting correspondence, and research to boost executive velocity
- 7Cultivate office culture by organizing team meals, milestones, and events
- 8Ensure pristine, organized office space and manage shipments and hardware components
- 9Partner with leadership on growth initiatives for future SF office space
- 10Maintain proficiency with Google Workspace, Calendly, Ramp and related tools to support operations
Requirements10
- 13+ years of professional experience in an EA, Office Manager, or Operations role
- 2Experience in a venture-backed tech or hardware startup is highly preferred
- 3High proficiency with Google Workspace, Calendly, and Ramp or similar tools
- 4Can-do startup mindset and willingness to build new processes from scratch
- 5Energetic and positive presence in the physical workspace and in-person collaboration
- 6Exceptional verbal and written communication with discretion for confidential matters
- 7Ability to work onsite 5 days a week in San Francisco
- 8Strong organizational skills and attention to detail in scheduling and logistics
- 9Comfort with embracing AI productivity tools and experimentation
- 10Adequate ability to manage confidential executive and board matters
Salary Insight
$90 - $100k per year
Location
Required Skills
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