Senior Executive Assistant at AI Fund
Overview
Join AI Fund as a Senior Executive Assistant reporting directly to Dr. Andrew Ng. You will partner closely with the Chief of Staff to ensure seamless support across AI Fund, DeepLearning.AI, and AI Aspire. This role offers the chance to shape the foundation of an emerging AI venture firm while leveraging your administrative expertise. The ideal candidate thrives in a fast-paced environment and enjoys ownership across diverse projects.
What You'll Do11
- 1Manage Andrew’s calendar by prioritizing meetings with internal and external stakeholders to maximize efficiency across all companies and board commitments
- 2Anticipate scheduling conflicts and provide strategic recommendations to maintain optimal workflow
- 3Prepare briefing materials and track action items for timely follow-ups
- 4Coordinate business travel arrangements for Andrew and other staff members
- 5Plan logistics for events hosted by AI Fund and its ecosystem companies
- 6Submit monthly expense reports and upload receipts for reimbursement
- 7Lead the Letter of Recommendation Process including drafting edits and coordinating approvals for Stanford applications and immigration documents
- 8Support Chief of Staff in organizing speaking engagements and conference logistics
- 9Assist with presentation preparation and documentation for executive-level meetings
- 10Follow up on voicemail messages and manage administrative correspondence
- 11Support COO and Operations Manager with miscellaneous operational tasks
Requirements11
- 1Bachelor’s Degree in Business Administration or related field
- 2Minimum 5 years of administrative experience with strong preference for C‑suite support
- 3Exceptional organizational skills and ability to manage complex calendars
- 4Proven experience in marketing communications or event management
- 5Strong written and verbal English proficiency for executive‑level materials
- 6High problem‑solving ability and adaptability in fast‑paced settings
- 7Discretion and ability to handle confidential information
- 8Resourceful teamwork mindset with independent initiative
- 9Demonstrated deadline management in demanding environments
- 10Fluency with office collaboration tools and AI platforms such as ChatGPT Claude Gemini
- 11Curiosity and eagerness to adopt emerging technologies
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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