Business Office Manager Avamere
Overview
Full-time Business Office Manager role overseeing administrative financial and human resources operations at a skilled advisory facility. This leadership position directs non-clinical systems ensures regulatory compliance and supports residents with cognitive and physical care needs. Reports directly to the Executive Director or Arbor Administrator.
What You'll Do23
- 1Generate monthly private pay invoices track statements and secure timely collections
- 2Coordinate Medicaid pending applications and complete complex monthly submissions
- 3Oversee verification processing and recording of incoming vendor invoices
- 4Maintain meticulous records count cash collections and execute verified bank deposits
- 5Direct and audit individual Resident Trust Accounts under strict regulatory guidelines
- 6Assist executive leadership with daily census balancing and month-end close activities
- 7Maintain or oversee payroll including employee records processing timecards paychecks and tax computations
- 8Train and manage front desk concierges clerical specialists and weekend receptionists
- 9Input data into computer networks maintaining up-to-date physical and digital resident portfolios
- 10Serve as compassionate point of contact for prospective families visitors and memory care vendors
- 11Collaborate on local health inspections facility state licensure renewals and Residents Rights policy adherence
- 12Process payroll status changes for job changes rate changes and terminations
- 13Administer final pay requests according to state guidelines
- 14Manage employee time and attendance records maintaining schedules and schedule changes
- 15Administer employee change requests
- 16Onboard new hires complete background checks licensure checks TB Hep B CPR Card and required policies
- 17Maintain employee personnel files ensure accuracy and compliance obtain updated licensure CPR Card TB and Hep B before document expiration
- 18Assist with recruitment efforts communicate openings to TA Department and attend interviews
- 19Administer new hire orientations and onboarding processes
- 20Assist with employee relations conflict resolution answer HR policy questions provide benefits information
- 21Maintain records related to employee benefits ensure compliance with federal state and local laws
- 22Maintain HIPAA compliant records participate in HR and payroll audits
- 23Answer phones and manage correspondence fill and maintain HR documents assist with special projects
Requirements12
- 15+ years building ETL pipelines with Spark and Airflow
- 23-5 seasons experience in Human Resources Payroll and new hire onboarding within healthcare clinical settings
- 3Medicaid Billing insurance billing and collection of private pay resident accounts
- 4Accounts Receivable processing and Accounts Payable management
- 5Proficiency in Microsoft Office Suite UKG/UltiPro HRIS and Workable/ATS
- 6Excellent communication skills essential for interacting with residents families and staff
- 7Ability to manage multiple tasks prioritize effectively and maintain detailed records
- 8Strong knowledge of federal state and local laws and regulations
- 9Positive attitude creating warm patient friendly environment
- 10Desire to improve quality of life for seniors
- 11Benefits eligibility at 30+ hours per week
- 12Comprehensive medical dental and vision coverage low deductible
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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