Administrative Assistant II, Legal Office & Executive Support
Overview
Own scheduling, documentation, and logistical support for the Sr. Counsel, Director of CEO Engagement in a high-exposure ministry setting. Partner with finance and HR to process awards and optimize executive workflows. Lead administrative initiatives and provide back-up coverage to ensure seamless CEO Office operations. This role emphasizes accuracy, confidentiality, and proactive project management within a faith-based organization.
What You'll Do10
- 1Provide full administrative support to the Sr. Counsel, Director of CEO Engagement including scheduling, expenses, travel, calendar control, bar registrations and CLE compliance
- 2Assist with preparation for CEO engagements, speeches, and public events
- 3Coordinate and manage routine communications and meetings including planning Senior Leader events and All Team Meetings
- 4Maintain centralized database of CEO messaging materials, speech content, media appearances and supporting resources
- 5Assist with expense reports, timecards, and PTO request approvals
- 6Cross-train in briefing materials preparation, travel logistics, and stakeholder interactions for CEO
- 7Provide back-up coverage for CEO travel and related correspondence and projects
- 8Collaborate with Finance and HR to process recognition awards for team members
- 9Support additional duties or special projects as assigned by the supervisor
- 10Demonstrate project-oriented workflow from initiation to completion within the CEO Office
Requirements10
- 1Bachelor's Degree in English, Communications, Business Administration, or related field
- 23+ years of administrative experience
- 3Proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and Adobe Acrobat Pro
- 4Excellent written and verbal communications and interpersonal skills
- 5Ability to interact with ministry leaders, allied attorneys, and executive team members
- 6Ability to manage all assignments with urgency, meet deadlines, and maintain confidentiality
- 7Superior organizational skills and high attention to detail
- 8Self-starter with punctuality and dependability
- 9Legal office administrative experience a plus
- 10Experience coordinating events and travel for senior leaders
Salary Insight
$48 - $71k per year
Location
Required Skills
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