Administrative Assistant, Banking & Consumer Lending
Overview
You will own daily office operations for a financial institution in Los Angeles, supporting workflows across Administration, Finance, HR, and Facilities. You will manage invoice routing, supply inventory, and event coordination at a banking and consumer lending firm. You will work with cross-functional teams to keep the office productive and organized. This contract role offers exposure to a professional corporate environment where your attention to detail directly impacts daily operations.
What You'll Do6
- 1Monitor shared administrative mailboxes for invoices, billing notices, office requests, and general inquiries.
- 2Review incoming invoices for accuracy, supporting documentation, and completeness before routing to approvers.
- 3Support daily Los Angeles office operations including mail, courier services, shipments, deliveries, work orders, and parking requests.
- 4Coordinate employee lunches, meetings, training events, office functions, and engagement activities.
- 5Maintain office supply, pantry, and operational inventory levels, tracking reorders and processing purchase requests.
- 6Provide general administrative support to staff and management, keeping common areas stocked and organized.
Requirements7
- 12+ years of administrative support experience, ideally in banking or financial services.
- 2Strong organizational skills with the ability to manage multiple tasks and priorities.
- 3Proficiency with Microsoft Office (Outlook, Excel, Word) and shared mailbox management.
- 4Experience with invoice processing and expense tracking.
- 5Excellent written and verbal communication skills for coordinating with internal teams.
- 6Ability to handle confidential information with discretion.
- 7High school diploma or equivalent required; associate's or bachelor's degree preferred.
Salary Insight
$24k per year
Location
Required Skills
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