Administrative Assistant, School District Office
Overview
You will manage the front office for the Central Administrative Office, handling confidential communications and supporting the superintendent. You will work with Microsoft Office and Google Workspace to coordinate meetings, travel, and reports. You will join a team of three administrators in a district of 5,000 students. This role offers a 12-month schedule with benefits and a salary of $45,000-$55,000.
What You'll Do10
- 1Route incoming calls and correspondence, personally handling sensitive topics without unnecessary referrals.
- 2Screen calls and inquiries involving confidential matters, protecting caller privacy.
- 3Assemble confidential materials, prepare summaries, and maintain secure files.
- 4Type correspondence, notices, and reports, verifying accuracy of all work.
- 5Operate business machines to complete reports and clerical tasks efficiently.
- 6Arrange meetings, prepare agendas, take notes, and follow up on action items.
- 7Schedule appointments and job interviews, ensuring confidentiality for visitors and applicants.
- 8Coordinate travel arrangements and prepare backup materials for the administrator.
- 9Compile data and prepare reports required by law, board policy, or administrative code.
- 10Perform specialized confidential assignments as assigned, including record maintenance.
Requirements10
- 1High school diploma or equivalent.
- 21+ years of administrative support experience in an office setting.
- 3Typing speed of 50+ WPM with accuracy.
- 4Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- 5Experience handling confidential information and maintaining secure records.
- 6Strong organizational skills with the ability to multi-task and prioritize.
- 7Excellent verbal and written communication skills, including phone etiquette.
- 8Ability to pass the NJ Criminal Background History Review.
- 9New Jersey residency requirement for public employees in effect.
- 10Bilingual proficiency is preferred.
Salary Insight
$45 - $55k per year
Location
Required Skills
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