Accounts Receivable Specialist, Cash Application & Excel
Overview
You will own the full-cycle cash application process for a California-based team, managing 3+ years of receivables volume across multiple payment channels. You will handle daily reconciliation, deposit preparation, and broker statements while partnering with underwriting and Accounts Payable. This contract role offers a clear path to a permanent position for someone who masters Excel and thrives on detail.
What You'll Do10
- 1Apply incoming payments from wires, lockbox, credit cards, and checks to maintain accurate receivables records in Excel.
- 2Record cash activity promptly and assign receipts to correct customer invoices and general ledger accounts.
- 3Support deposit preparation by researching open items, matching invoices, and coding funds appropriately.
- 4Cover remote bank deposit processing, including scanned check deposits when needed.
- 5Retrieve and review daily electronic payment activity from banking platforms and lockbox accounts.
- 6Coordinate return premiums with Accounts Payable and resolve offsetting invoice activity to keep accounts current.
- 7Generate and circulate aging reports for the receivables team and provide updates to underwriting partners.
- 8Prepare and send monthly broker statements, then follow up on outstanding balances to encourage payment.
- 9Respond to customer and broker questions about account balances and payment status.
- 10Identify workflow challenges and recommend practical improvements that boost efficiency and service quality.
Requirements8
- 13+ years of experience in Accounts Receivable with a focus on cash application and reconciliation.
- 2Proficiency in Microsoft Excel, including filters, formulas, and VLOOKUP functions.
- 3Working knowledge of Microsoft Office applications for daily accounting tasks.
- 4Experience handling multiple payment forms: checks, wires, lockbox, and credit cards.
- 5Familiarity with commercial collections, billing support, and cash activity processing.
- 6Ability to research discrepancies, resolve unapplied cash, and maintain accurate records.
- 7Strong organizational skills for managing recurring deadlines and shifting priorities.
- 8Effective written and verbal communication for internal teams, customers, and brokers.
Salary Insight
$46 - $60k per year
Location
Required Skills
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