Seasonal Office Administrator, CPA Firm Support
Overview
You will own front-office operations and document processing for a Top 20 CPA firm during the busy season. Aprio serves fast-growing industries across 40 U.S. locations with a team of 3,200+ professionals. You will work onsite in Bala Cynwyd, PA, Monday through Friday, until October 2026. This role involves assembling returns, preparing mail, scanning documents, and greeting clients. You will handle administrative workflows that keep tax season running smoothly, directly supporting the firm's daily operations.
What You'll Do10
- 1Assemble printed tax returns and prepare organizers for client delivery.
- 2Prepare and send mail, FedEx, and courier packages, including IRS certified mail with log maintenance.
- 3Scan, upload, and maintain storage of client documents, ensuring accurate electronic filing.
- 4Greet clients and visitors, monitor the front desk, and answer incoming phone calls.
- 5Sort, scan, and distribute incoming mail, including retrieving mail from stops and processing outgoing packages.
- 6Maintain electronic and paper filing systems for client records and office documents.
- 7Assist with scanning of client and firm documents, including engagement letters, paper extensions, and returns.
- 8Order and set up busy season meals, plus clean up after meals.
- 9Input client data into MS Office tools, organize and archive client files, and assist in preparing tax-related forms.
- 10Monitor the email inbox for copy, binding, and mailing requests, and coordinate responses.
Requirements7
- 1High school diploma or equivalent.
- 21+ year of experience in an office or administrative role.
- 3Strong organizational skills with the ability to prioritize tasks effectively.
- 4Proficiency in MS Office (Word, Excel, Outlook) and basic computer applications.
- 5Excellent written and verbal communication skills.
- 6Ability to work independently and as part of a team in a high-volume environment.
- 7Ability to lift and carry packages up to 25 pounds for mail and courier processing.
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